Legal Secretary/Administrator

The One Group; Chelmsford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A top 50 law firm based in Chelmsford is seeking a Legal Secretary and Administrator to support their Residential Property team. The successful candidate will assist in vital administrative tasks including client communication and file management, with opportunities for professional development and a supportive work environment. The firm offers a comprehensive benefits package, promoting a work-life balance including hybrid working options.

Benefits

25 days holiday plus Bank Holidays

Private Healthcare with BUPA

Scottish Widows Pension Scheme

Staff Profit Share and Individual Performance Bonus Scheme

Agile/Hybrid Working Policy

Subsidised gym membership

Qualifications

• Experience in legal secretarial tasks and audio typing is highly desirable.
• Ability to work under pressure and meet deadlines.
• Excellent communication with clients ranging from first-time buyers to investors.

Responsibilities

• Drafting contract packs and ad hoc letters.
• Maintaining and updating client databases accurately.
• Providing admin support to the Residential Property team.

Skills

Attention to detail

Strong organisational skills

Positive and professional approach

Self-motivated

Effective communication

Job description

I am looking for Legal Secretaries and Administrator's with experience in Conveyancing to join a Top 50 law firm at their office In Chelmsford.

Working in their Residential Property team comprising of 60 members across their 7 branches, the Residential Real Estate Assistant is an exciting role where you will work to provide professional and dedicated support to a team leader.

Accountabilities

The successful candidate will work as part of a team, assisting in providing an efficient and accurate administrative service. You will be:

• Able to update clients and agents regularly and provide email and phone cover when team leader is not available
• Drafting contract packs and ad hoc letters
• Preparing files for completion and attending to post-completion matters through to file closure
• Able to show initiative when responding to queries and actively try to seek solutions to problems
• Supporting and building working relationships with the team leader and wider team members
• Effectively liaising with staff from other departments and external contacts as required
• Accurately maintaining and updating client and other relevant contact details on the firm's database
• Processing all forms including client questionnaires, money laundering form
• Assisting in maintaining compliant and accurate file management and office systems
• Proof reading all work, checking for spelling and grammar
• Preparing report bundles both electronically and manually
• Preparing completion statements and accounts forms
• Scheduling and managing deeds to ensure records are kept up to date
• Immediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicit

The candidate

Joining the firm you will have a passion for all things 'property' related, you will understand the confidential element of the role and have the ability to work at a fast pace but still have the high level of attention to detail and accuracy.

You will play a key role in the provision of a high quality and responsive admin service, continuously applying improvements to increase client satisfaction, you will work collaboratively to maintain a consistency approach across the team.

Skills required:

• Positive and professional approach
• Able to communicate with a wide variety of different people from first time buyers to multi-million pound investor clients, buying and selling agents and mortgage brokers
• Attention to detail
• Strong organisational skills
• Work efficiently and effectively under pressure and to deadlines
• Self-motivated and reliable with an ability to use own initiative
• Positive and professional approach
• Legal secretarial experience and or experience of audio typing or digital dictation would also be highly desirable.

What you can expect

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award - 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy

This is truly a firm who values their employees and are delighted offer training and support and career opportunity.

Please contact me today to discuss your application.