Legal Secretary

Vedder Price; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A reputable law firm in London is looking for a skilled Legal Secretary to support their lawyers and clients. Responsibilities include diary management, client correspondence preparation, and document production. The ideal candidate should be highly organized, have a typing speed of at least 65 wpm, and possess sound legal secretarial experience. Proficiency in Microsoft Office and the ability to work under pressure are essential for this role. The position is located in the City of London and offers a dynamic work environment.

Qualifications

• Sound legal secretarial experience in a law firm with Corporate and transactional exposure.
• Familiarity with client care processes.
• Fully proficient in Microsoft Office for document production.

Responsibilities

• Provide support to lawyers and clients in all aspects of law practice.
• Manage diaries and arrange lawyer travel.
• Prepare client correspondence and manage filing systems.

Skills

Typing speed of 65 wpm or above

Strong communication skills

Highly organized

Discretion and diplomacy

Attention to detail

Team player

Problem-solving abilities

Flexibility in working hours

Education

General education equivalent to grades A-B in GCSE Maths and English

Legal Secretary Diploma

Tools

Microsoft Office applications

iManage

Job description

NOTE: We are only accepting applications from direct applicants and agencies with which we have current agreed terms.

Vedder Price's London office is looking for a Legal Secretary provide experienced and skilled support to the London lawyers and their clients in all aspects of the law practice.

Asa Legal Secretaryyour job duties will include but not be limited to:

• Assigned to multiple lawyers
• Diary management
• Dealing professionally with telephone calls, clients and other visitors
• Arrangement of lawyer travel
• Organization of meetings and events which include client interfacing
• Maintaining professional and efficient dialogue with clients when lawyers are away, ensuring close attention to client care
• Preparation of client correspondence
• Production and processing of documents to include typing and amending lengthy and substantial documents using Firm numbering and styles schemes
• Proofreading of documents to ensure accuracy
• Organization and maintenance of filing systems, both paper and electronic
• Assisting with client care, to include preparation of engagement letters and submitting conflict checks using the Firm’s client intake system (InTapp Open)
• Inputting of time onto the Firm’s system (InTapp Time)
• Inputting expenses onto the Firm’s system (Chrome River)
• Assisting with client billing preparation as required
• Experience and knowledge of applicable or relevant area of law in which they work

Skills & Competencies:

• Type at or above 65 wpm
• Team player
• Strong communicator
• Highly organized with the ability to prioritize conflicting demands
• Discretion and diplomacy
• High level of attention to detail
• Professional attitude, committed, enthusiastic with a sense of urgency
• A "can-do" attitude
• Pride in quality of work, taking responsibility for getting the job done
• Ability to work under pressure to meet strict deadlines.
• Pro‑active approach
• Problem‑solver
• Flexibility in working hours and willingness to assist with overtime when required

Qualifications & Required Experience:

• Fully proficient in working with Microsoft Office applications for word processing and document production with the knowledge to resolve complicated formatting issues
• Sound legal secretarial experience in a law firm with Corporate and transactional exposure
• Familiarity with client care processes
• General education equivalent to grades A-B in GCSE Maths and English
• Legal Secretary Diploma a plus

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Fully proficient in working with Microsoft Office applications for word processing and document production with the knowledge to resolve complicated formatting issues
• Knowledge of iManage a plus

Equal Employment Opportunity

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at [e-mail].