Legal PA / Executive Assistant (Employment Focussed)

Certain Advantage; Scotland; Hybrid; GBP 29,000 - 35,000; Full time

Job summary

A legal services provider in Glasgow is seeking a Legal PA / Executive Assistant focused on Employment law. You will support the Employment team by managing diaries, preparing documents, handling client interactions, and assisting with billing. The ideal candidate has previous legal experience, strong organisational skills, and an ability to manage competing priorities. This role offers a competitive salary, a supportive environment, and flexible working options.

Benefits

Supportive and inclusive working environment

Hybrid working options

Competitive salary and benefits package

Qualifications

• Previous experience as a Legal Executive, Legal Secretary or Legal Office Assistant within Employment Law.
• Strong client care skills with excellent telephone manner.
• Highly organised and able to manage competing priorities.

Responsibilities

• Provide legal and administrative support to the Employment team.
• Manage diaries, schedule meetings, and arrange appointments.
• Prepare Employment Tribunal bundles and assist with compliance checks.

Skills

Client care skills

Organisational skills

Proficiency in legal case management systems

Professional telephone manner

Detail-oriented

Job description

Role: Legal PA / Executive Assistant (Employment Focused)

Salary: Up to £35,000 DOA

Location: Glasgow, Hybrid Working Pattern

The Opportunity

You will play a key role in supporting fee earners within the Employment team, acting as a central point of contact for clients and ensuring the smooth day‑to‑day running of files, billing and tribunal preparation.

Key Responsibilities

Legal & Administrative Support

• Digital dictation
• High‑quality typing, document production and electronic file management
• Meeting and greeting clients, providing a professional first point of contact

Employment Tribunal & Document Preparation

• Collating, preparing and managing Employment Tribunal bundles
• Document compilation, pagination and editing

Diary & Team Support

• Diary management, scheduling meetings and arranging appointments
• Providing proactive support to improve workflow and team efficiency

Client Interaction & Onboarding

• Handling incoming calls from existing and prospective clients in a professional and confident manner
• Converting enquiries into instructions, including discussing and explaining fee structures
• Managing client onboarding via an online compliance system, ensuring AML and conflict checks are completed accurately

Billing & Compliance

• Preparing fees and assisting with monthly billing processes
• Supporting fee earners with work in progress and aged debt management

About You

• Previous experience as a Legal Executive, Legal Secretary or Legal Office Assistant, preferably within Employment Law
• Strong client care skills with an excellent telephone manner
• Confident discussing fees and converting initial enquiries into instructions
• Highly organised, detail‑oriented and able to manage competing priorities
• Proficient in legal case management systems
• Proactive, adaptable and keen to contribute to process improvements
• A collaborative team player who works well under pressure

What's On Offer

• Supportive and inclusive working environment
• Hybrid / flexible working options (role‑dependent)
• Competitive salary and benefits package

If this role could be of interest, please send your CV via the 'Apply Now' option to be considered for the position.