Legal PA

Michael Page; City of Edinburgh; On-site; GBP 80,000 - 100,000; Full time

Job summary

A recruitment agency is seeking a Legal PA in Edinburgh to provide administrative support for private client solicitors. Responsibilities include managing diaries, preparing legal documents, and liaising with clients. Ideal candidates will have experience in legal roles and excellent organizational and communication skills. This position offers a competitive salary and benefits.

Benefits

Competitive salary

Superb benefits

Qualifications

• Experience as a Legal PA or in a similar role.
• Understanding of private client legal matters.
• Ability to manage confidential information.

Responsibilities

• Manage diary and schedule for solicitors.
• Prepare legal documents and correspondence.
• Liaise with clients and maintain files.

Skills

Organizational skills

Communication skills

Discretion

Multitasking

Tools

Microsoft Office Suite

Case management software

Job description

Overview

Our client is looking for a Legal PA

Responsibilities

• Provide dedicated administrative support to private client solicitors, including diary management, scheduling meetings, and coordinating client appointments.
• Prepare, format, and proofread legal documents, correspondence, wills, trusts, probate applications, and other private client paperwork.
• Liaise effectively with clients, executors, beneficiaries, and third parties, ensuring clear and professional communication.
• Manage and maintain confidential client files and records, both physical and electronic.
• Assist with billing processes, time recording, and invoicing related to private client matters.
• Organize and prioritize incoming instructions and follow up on case progress and deadlines.
• Conduct basic legal research and gather relevant information to assist solicitors with case preparation.
• Coordinate with external agencies such as banks, trustees, and estate agents as required.
• Maintain up-to-date knowledge of relevant legislation, legal procedures, and firm policies affecting private client work.
• Support the team with ad hoc projects and administrative tasks to improve efficiency.

Profile

• Previous experience working as a Legal PA or similar role.
• Strong understanding of private client legal matters, such as wills, probate, estate administration, trusts, and powers of attorney.
• Exceptional organizational skills with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in Microsoft Office suite (Word, Excel, Outlook) and case management software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong multitasking and time management skills.

Job Offer

A competitive salary and superb benefits