Lead Executive Assistant, Financial Management, People and Engagement

Macquarie Bank Limited; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading financial services firm in the City of London seeks an Executive Assistant to provide high-level support to senior executives. This role requires strong organisational skills, proficiency in Microsoft Office, and the ability to manage complex travel arrangements. Candidates must have at least 5 years of experience in a similar position. The firm offers hybrid working arrangements and various employee benefits, fostering a collaborative culture.

Benefits

Wellbeing days

Paid parental leave

Volunteer leave

Comprehensive medical insurance

Learning and development opportunities

Qualifications

• Minimum 5 years supporting senior leaders in a fast-paced environment.
• Demonstrated experience of managing Executive Assistants effectively.
• Proven ability to navigate sensitive work situations with discretion.

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage complex diaries and coordinate travel arrangements.
• Support and mentor other Executive Assistants.

Skills

Organisational skills

Time management

Microsoft Office proficiency

Leadership

Confidentiality

Communication

Travel arrangement experience

Detail-oriented

Job description

Lead Executive Assistant, Financial Management, People and Engagement

The Financial Management, People and Engagement team supports Macquarie’s Financial Management Group by providing strategic, operational, and administrative assistance. We work closely with senior leaders and their teams to ensure seamless operations, effective communication, and a collaborative workplace culture. Our team is committed to fostering a high-performing and supportive environment that aligns with Macquarie’s values of integrity and accountability.

While Macquarie offers hybrid working for many of our roles, this role does require 3 days a week in our advertised location.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

As an Executive Assistant, you will provide high-level administrative support to the Regional CFO and Division Directors within the Financial Management, People and Engagement team. You will manage complex diaries, coordinate travel arrangements, and prepare meeting materials, ensuring seamless operations across different time zones. You will also play a key role in supporting and mentoring other Executive Assistants, driving team-building initiatives, and advocating for the Executive Assistant community across central Macquarie functions. Your ability to manage competing priorities, maintain confidentiality, and foster a collaborative work culture will be essential to your success in this role.

What you offer

• Extensive experience in a senior Executive Assistant role, ideally with a minimum of 5 years supporting senior leaders in a fast-paced environment
• Strong organisational and time management skills, with the ability to prioritise tasks and handle multiple responsibilities effectively
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel
• Demonstrated experience of managing Executive Assistants, with a leadership style that promotes a positive and high-performing team culture
• Proven ability to handle complex and sensitive work situations with sound judgement, discretion, and confidentiality
• Excellent communication skills and the ability to navigate conflicting requirements and stakeholder expectations
• Experience arranging complex travel itineraries, including flights, accommodation, visas, and schedules across multiple time zones
• A proactive and solution-focused approach, with a keen eye for detail and a commitment to driving efficiencies and improvements

We love hearing from anyone inspired to build a better future with us. If you're excited about the role or working at Macquarie we encourage you to apply.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing day per year and a minimum of 25 days of annual leave
• 26 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• Paid fertility leave for those undergoing or supporting fertility treatment
• 2 days of paid volunteer leave and donation matching
• Access to a wide range of salary sacrificing options
• Benefits and initiatives to support your physical, mental and financial wellbeing including comprehensive medical and life insurance cover
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Access to company funded emergency and backup dependent care services
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Financial Management, People and Engagement

Financial Management, People and Engagement (FPE) provides a single interface for Macquarie’s businesses across key areas of people, strategy, communications and financial management. Comprising two pillars – Financial Management, and People and Engagement – it is responsible for managing the Group’s financial, tax and treasury activities and strategic priorities, fostering our culture through people and community engagement strategies, and engaging with stakeholders to protect and promote Macquarie’s reputation globally.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. We aim to provide reasonable adjustments during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.