Japanese Speaking Job - Executive Assistant to CEO - London

People First Team Japan/ピープルファーストチームジャパン; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A leading recruitment agency in London is looking for a Japanese Speaking Executive Assistant to support the CEO. The role involves managing a dynamic schedule, coordinating international travel, and acting as a liaison with stakeholders. Ideal candidates will have experience in a similar role and be proficient in both English and Japanese. This is a permanent position with a focus on professionalism and discretion.

Qualifications

• Previous experience as an executive assistant.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and discretion.

Responsibilities

• Coordinate the CEO's dynamic schedule and international travel.
• Act as a liaison between the CEO and stakeholders.
• Manage administrative responsibilities including diary management.

Skills

Business-level proficiency in English

Business-level proficiency in Japanese

Strong interpersonal skills

Organisational skills

Multitasking skills

Tools

Microsoft Office (Outlook, Excel, PowerPoint)

Job description

Overview

Japanese Speaking Executive Assistant to CEO - Location: London - Salary: TBC - Job status: Permanent - Working hours: 35 hours per week - Start date: ASAP

Responsibilities

• Coordinate a dynamic schedule and complex international travel, ensuring optimal time management and adherence to company policies.
• Participate in key meetings, help drive follow-up on actions and decisions, and support the CEO’s tracking of ongoing activities across the business.
• Act as a liaison between the CEO and internal/external stakeholders, managing correspondence with clarity, professionalism, and confidentiality.
• Own a range of administrative responsibilities including document preparation, presentation support, expenses processing, and diary management for the CEO and direct reports.
• Provide general support to the CEO’s office, including participation in initiatives, project work, events, and ad hoc tasks to ensure the smooth running of operations.
• Engage with executive leadership across the business and external partners to ensure alignment, timeliness, and delivery on key matters.
• Manage sensitive information with utmost professionalism, always representing the CEO's office with integrity.

Requirements

• Previous experience as an executive assistant
• Business-level proficiency in English and Japanese (including reading and writing)
• Strong interpersonal, organisational, and multitasking skills.
• Familiar with Microsoft Office (Outlook, Excel, PowerPoint).
• Ability to work independently, adapt quickly, and manage multiple priorities with precision.
• Discretion, resilience, and a proactive, solution-oriented approach to challenges.

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We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.

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