Japanese Speaking Job - Executive Assistant to CEO - London

First People Recruitment; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a Japanese Speaking Executive Assistant to support the CEO in London. This permanent role requires business-level proficiency in English and Japanese, strong organisational skills, and the ability to manage complex travel and schedules. The ideal candidate will have previous executive assistant experience and excellent multitasking abilities, contributing to the smooth running of the CEO's office.

Qualifications

• Previous experience as an executive assistant.
• Ability to work independently and manage multiple priorities.
• Discretion and a proactive approach to challenges.

Responsibilities

• Coordinate complex international travel and managing the CEO's schedule.
• Act as a liaison between the CEO and stakeholders.
• Provide overall support to the CEO’s office.

Skills

Business-level proficiency in English

Business-level proficiency in Japanese

Strong interpersonal skills

Organisational skills

Multitasking skills

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

Japanese Speaking Executive Assistant to CEO - Location: London - Salary: TBC - Job status: Permanent - Working hours: 35 hours per week - Start date: ASAP

Responsibilities

• Coordinate a dynamic schedule and complex international travel, ensuring optimal time management and adherence to company policies.
• Participate in key meetings, help drive follow-up on actions and decisions, and support the CEO’s tracking of ongoing activities across the business.
• Act as a liaison between the CEO and internal/external stakeholders, managing correspondence with clarity, professionalism, and confidentiality.
• Own a range of administrative responsibilities including document preparation, presentation support, expenses processing, and diary management for the CEO and direct reports.
• Provide general support to the CEO’s office, including participation in initiatives, project work, events, and ad hoc tasks to ensure the smooth running of operations.
• Engage with executive leadership across the business and external partners to ensure alignment, timeliness, and delivery on key matters.
• Manage sensitive information with utmost professionalism, always representing the CEO's office with integrity.

Requirements

• Previous experience as an executive assistant
• Business-level proficiency in English and Japanese (including reading and writing)
• Strong interpersonal, organisational, and multitasking skills.
• Familiar with Microsoft Office (Outlook, Excel, PowerPoint).
• Ability to work independently, adapt quickly, and manage multiple priorities with precision.
• Discretion, resilience, and a proactive, solution-oriented approach to challenges.

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We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

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