Interim School Accounts Assistant

Careerline Ltd; Oxford; On-site; GBP 60,000 - 80,000; Full time

Job summary

An independent preparatory school is seeking an Interim Accounts Assistant to manage accounts payable, receivable, and payroll. This position offers flexibility in working hours and runs until Christmas 2025, with potential for extension. Candidates should be ready to ensure accurate financial management in a supportive educational environment.

Responsibilities

• Monitor and reconcile the use of the School debit cards daily.
• Process all purchase invoices, ensuring authorisation.
• Prepare monthly schedules of salaries, tax, and pension payments.
• Draft termly management accounts from the finance system.

Job description

Overview

Interim Accounts Assistant - Wallingford, Oxfordshire. Temp contract until Christmas 2025 or longer. Full or part-time. Competitive rate of pay. Our client is an independent preparatory school for pupils aged 3–13. The school provides a learning environment and community for pupils and offers a rewarding working environment. They aim to recruit the best teaching and support staff to drive the school forwards and ensure a high-quality education.

Responsibilities

• Accounts payable: monitoring and reconciling the use of the School debit cards on a daily basis; carrying out a formal reconciliation of all the School\'s bank accounts on a daily basis; processing all purchase invoices and ensuring that all are authorised by the Budget Holder; paying all purchase invoices within their agreed terms.
• Accounts Receivable: preparing all fee invoices and cross checking the fees ledger to the School roll at the start of every term; reconciling electronic payments into the bank against the fees ledger and the paper copies of the fee invoices; producing a termly list of fee debtors for the Bursar; administering direct debit payments through School Fees Plan; responding to parent queries and requests relating to their fees account.
• Payroll: preparing the monthly schedule of salaries, tax, National Insurance and pension payments, including calculations of overtime and sick or maternity pay.
• Management Accounts: preparing a first draft of termly management accounts from the finance system including comparison to budget.

Contract details

This role will commence as soon as possible. The contract will run to at least Christmas 2025 with potential for extension. The role could be part time or full time to suit the individual but will be for a minimum of 3 days per week.

Application

For full details, please apply online.