Interim HR Assistant

Harrow Health CIC; Harrow; On-site; GBP 30,000 - 45,000; Full time

Job summary

A community health organization in Harrow seeks a HR professional to develop and implement HR strategies aligned with business goals. The role includes managing recruitment and onboarding processes, maintaining employee records, and ensuring compliance with UK employment law. Ideal candidates will possess strong administrative skills, a thorough understanding of HR practices, and the ability to communicate effectively at all levels. This position offers an opportunity to enhance patient care within the community through effective HR management.

Benefits

Professional development opportunities

Positive working environment

Involvement in community health initiatives

Qualifications

• Broad and comprehensive generalist HR knowledge base.
• Up-to-date working knowledge of employment legislation.
• Experience of working in an NHS/healthcare environment.

Responsibilities

• Develop and implement HR strategies aligned with business goals.
• Manage the recruitment and onboarding process.
• Support payroll and benefits administration.

Skills

Strong administrative and organisational skills

Knowledge of UK employment law

Excellent communication and interpersonal skills

Education

Educated to CIPD Level 3

Math and English GCSE minimum

Tools

Microsoft Office 365

Job description

Developing and implementing HR strategies and initiatives aligned with the overall business strategy.

Bridging management and employee relations by addressing demands, grievances, or other issues

Maintaining the recruitment and selection process

Oversee staff S&M training compliance.

Main duties of the job

Key Responsibilities:

Recruitment & Onboarding:

Posting job advertisements and managing applications.

Scheduling interviews and coordinating with candidates.

Preparing offer letters and contracts.

Handling right-to-work checks and background screening.

Assisting with new employee inductions.

Employee Records & Documentation:

Maintaining and updating HR databases and personnel files.

Managing absence records, including sickness and holiday leave.

Ensuring compliance with GDPR regarding employee data.

Payroll & Benefits Administration:

Supporting payroll processing by collecting and verifying employee data.

Assisting with employee benefits, such as pensions and healthcare.

Handling expenses and reimbursement claims.

Ensuring company policies align with UK employment laws.

Assisting with disciplinary and grievance procedures.

Keeping up to date with changes in HR legislation.

Training & Development:

Coordinating staff training sessions and maintaining training records.

Assisting with employee development programs.

General HR Support:

Acting as the first point of contact for HR-related queries.

Supporting HR projects and initiatives.

Assistingin performance management processes.

Skills Required:

Strong administrative and organisational skills.

Knowledge of UK employment law.

Confidentiality and discretion in handling sensitive information.

Excellent communication and interpersonal skills.

About us

Harrow Health CIC

Harrow Health Community Interest Company began in 2007 by a group of Harrow GPs, whose sole aim was to ensure patients receive a high-quality clinical care service within the community. Over the years, Harrow Health has expanded.We now provide many clinical services, which include, Community Services,Right to Chooseprovider for ADHDand our Whole Systems Integrated Care Services.

OurVision:

To provide high quality patient care, enhancing patient experience by providing excellent clinical effectiveness in a safe environment. Working in partnership to provide gold standard services and develop a sustainable future for the local health community.

Job responsibilities

Job Description

KeyResponsibilities:

Recruitment& Onboarding:

Posting job advertisementsand managing applications.

Scheduling interviews andcoordinating with candidates.

Preparing offer letters andcontracts.

Handling right-to-workchecks and background screening.

Assisting with new employeeinductions.

EmployeeRecords & Documentation:

Maintaining and updating HRdatabases and personnel files.

Managing absence records,including sickness and holiday leave.

Ensuring compliance withGDPR regarding employee data.

Payroll& Benefits Administration:

Supporting payrollprocessing by collecting and verifying employee data

Assisting with employeebenefits, such as pensions and healthcare.

Handling expenses andreimbursement claims.

Ensuring company policiesalign with UK employment laws.

Assisting with disciplinaryand grievance procedures.

Keeping up to date withchanges in HR legislation.

Training& Development:

Coordinating staff trainingsessions and maintaining training records.

Assisting with employeedevelopment programs.

GeneralHR Support:

Acting as the first pointof contact for HR-related queries.

Supporting HR projects andinitiatives.

Assisting in performancemanagement processes.

SkillsRequired:

Strong administrative andorganisational skills.

Knowledge of UK employmentlaw.

Confidentiality anddiscretion in handling sensitive information.

Excellent communication andinterpersonal skills.

Additional Information:

Harrow Health operates a systemof individual performance review/appraisal for the purpose of agreeing performance objectives and discussing development needs in line with requirements of service need in the operational plan.

To have responsibility for acommitment to maintaining a high-quality service to patients by continualdevelopment of Servicein the light of research evidenceand by audit, based against clinically relevant standards.

Code of Conductfor Professional Group

All members of staff are required to work in accordance with their professional groups code of conduct (e.g. NMC, GMC, HPC).

This job description is intended as a basicguide to the scope and responsibilities of thepost and is notexhaustive. It will be subject toregular review and amendment as necessary in consultation with the postholder.

Conflict of Interests

You may not without the consentof Harrow Health engage in any outside employment. You must declare to your managerall private interests, which could potentially result in personalgain because of youremployment position at Harrow Health. Intereststhat might appear to be in conflict should also be declared.

ImportantAdvisory for Current and Prospective Employees

At HarrowHealth CIC, we strive to maintain a positive and professional workingrelationship with all employees. Therefore, it is in the best interests of boththe employee and our clinical team that, in the event a medical referral isrequired from your GP during your employment, an alternative healthcareprovider, where feasible, should be chosen instead of Harrow Health CIC. Thispractice helps to avoid any potential conflicts of interest.

Forfurther information or clarification, please contact the HR department.

DBS

It is a requirement of this positionthat a Criminal Records Bureau disclosure at the standardlevel is undertaken.

ConfidentialityThe post holder is required not to disclose such information,particularly that relating to patients and staff. All employees are subject to the Data Protection Act 1998 andmust not only maintain strict confidentialityin respect of patientand staff records, but the accuracy and integrity of the information contained within. The postholder must not at any time use personal data held by Harrow Health for any unauthorised purpose or disclosure such as data to a third party.You must not make any disclosure to any unauthorised person or use anyconfidential information relating to the business affairs of Harrow. Health unless expressly authorised to do so by HarrowHealth. Further guidance on confidentiality is contained within Harrow HealthInformation Security Management System (ISMS).Data Protection

The post holder must alwaysrespect the confidentiality of information in line with the requirements of the Data Protection Act. This includes, if required to do so, obtain,process and/or use information held on a computer in a fair and lawfulway, to hold data only for the specified registered purposes and to use ordisclose data only to authorized persons or organisations as instructed. By signing the jobdescription, you agree to adhere to the NHS code of conduct.

Education and Training

Personal continuing professional development is encouraged, and an annual appraisal systemis in place to discusspersonal development and ongoing training/objectives.

The post holder is alwaysrequired to carryout responsibilities with due regardto Harrow Health Equal Opportunities Policyand to ensure that staff receive equal treatment throughout their employment with Harrow Health

Smoking is not allowed in any part of HarrowHealth premises.

Health and Safety

As an employeeof Harrow Health, the employee has a duty under the Health and Safety at WorkAct 1974, to:

Takereasonable care of the health and safety of themselves and all other personswho may be affected by their acts or omissions at work.

Co-operatewith their employer to ensure compliance with Health and Safety legislation andthe Health and Safety policies and procedures of the treatment centre, notintentionally or recklessly interfere with, or misuse, anything provided in theinterests of health, safety, or welfare, in pursuance of any of the relevant statutory provisions.

All members of staff have a responsibility to report all clinical and non-clinical accidents or incidentspromptly and when requested to, co-operate with any investigation undertaken.

This list ofduties and responsibilities is by not exhaustive and the postholder may berequired to undertake other relevant and appropriate duties as reasonablyrequired.

Person Specification

Experience

• Broad and comprehensive generalist HR knowledge base, Recruitment and Compliance in a healthcare regulated industry
• Sound understanding of HR policies and procedures.
• Up to date working knowledge of employment legislation.
• Ability to demonstrate proficient use of the
• Microsoft Office 365 suite within a work environment.
• Generalist HR experience gained preferably in a unionised environment.
• Experience of working in an NHS/healthcare environment.
• Able to deliver presentations in a training environment.

Qualifications

• Educated to CIPD Level 3
• Math and English GCSE minimum.
• NA

Skills and Knowledge

• Ability to communicate effectively with managers and staff at every level of the organisation.
• Excellent customer service skills and a strong customer service focus
• Able to plan and organise own workload.
• Able to interpret HR policies accurately in line with Employment Law
• Proven listening, verbal, and written communication skills
• Able to think quickly, adapt and respond.
• Negotiating and influencing skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.