Inquiries Archivist - Cabinet Office - HEO

Manchester Digital; Glasgow, Manchester, York and North Yorkshire, Bristol; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A government department is seeking an Inquiries Archivist for their Glasgow office. This role involves managing digital records, conducting e-discovery, and providing archival services. The ideal candidate should have an Information management qualification and experience with Google or Microsoft environments. Responsibilities include cataloging records, responding to information requests, and collaborating across departments. The position requires strong task management and teamwork skills, ensuring that digital archives are effectively maintained.

Qualifications

• Ability to manage and prioritize a range of tasks.
• Self-starter with strong team collaboration skills.
• Relevant experience in an Information management role.

Responsibilities

• Deliver processes for acquisition, selection, and cataloguing of records.
• Provide e-discovery and search services.
• Review and analyze information to identify valuable digital records.
• Assist with systematic digital information disposal.
• Respond to Freedom of Information requests and other statutory requests.

Skills

Task management

Self-starter

Teamwork

Experience in Information management

eDiscovery in Google or Microsoft

Education

Relevant Information qualification

Tools

Google Cloud App

Python

Apache Tika

AWS

OpenSearch

Job description

Inquiries Archivist - Cabinet Office - HEO

We are offering location options for this role as follows:

Existing CO staff can work in their original contractual work location.

Existing Civil Servants working in all other departments can work in Bristol, Glasgow, Manchester, Newcastle-on-Tyne and York only.

External candidates can work in Glasgow, York and Manchester only.

About the job

Job summary

We are looking for a Digital Archivist and Knowledge Manager with experience of working in a Digital Knowledge and Information environment. This role sits in a team that provides knowledge management, archival, search and library services to the department’s business areas. A key part of the team’s function is to review information for value through regular processes of disposal and archiving information of historic interest or of value to the department’s corporate memory. You will need to be familiar with archival processes such as digital record acquisition and transfer, appraisal and disposal, cataloguing and search.

Some of this work is at the forefront of thinking about how to manage and organise digital records and archives, and you will need to develop strong relationships with colleagues across the department and the Government Knowledge and Information profession.

Here’s a glimpse of what you’ll be doing:

• Delivering processes of acquisition, selection, cataloguing, storage and transfer of records as part of our Digital Archive Service;
• Providing e-discovery and search services;
• Reviewing and analysing information to identify digital records of long-term value;
• Assisting with systematic digital information disposal;
• Responding to Freedom of Information requests and other statutory information requests, including Public Inquiries, police investigations;
• Supporting and developing our shared Research and Library Service;
• Assisting with developing knowledge exploitation of the department’s corporate memory;
• Providing training, professional assistance and expertise to senior leaders and other internal teams;
• Working with the Cabinet Office Public Records and Archives team and The National Archives;
• Working with technical teams to assist in the delivery of services;
• Creating supporting documentation for any developed processes.

Person specification

Requirements for the role:

• Ability to manage and prioritise a range of tasks
• Self starter
• Strong team worker
• A relevant Information qualification or experience of working in an Information management role
• Experience of eDiscovery in a Google or Microsoft environment

• Google Cloud App
• Python
• Apache Tika
• AWS
• OpenSearch

A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.

Behaviours

We'll assess you against these behaviours during the selection process: