Import/Export Coordinator

Kinetic PLC; Tadworth; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading Manufacturing company in Tadworth is seeking an Import/Export Coordinator to facilitate the timely movement of freight and customer service. The role involves coordinating shipments, preparing documentation, and ensuring compliance with shipping regulations. Ideal candidates will have 1-2 years of experience, a solid understanding of ocean documentation, and proficiency in SAP and Excel. This is a 6-month assignment paying £15.00 per hour during the day.

Qualifications

• 1-2 years related experience and training is required.
• Understanding of ocean documentation process is essential.
• Pro-activity and strong organizational skills are necessary.

Responsibilities

• Ensure the timely movement of freight and information of exports.
• First contact for customers to build relationships and resolve issues.
• Prepare and maintain accurate shipping documentation.

Skills

Effective interpersonal skills

Organizational skills

Good computer skills (Excel, Word, PowerPoint)

Fluent in English

Knowledge of SAP

Education

1-2 years related experience and/or training

Tools

SAP

ETMS

Edoc

Expo

Job description

Kinetic Recruitment are looking to recruit an Import/Export Coordinator to work for a leading Manufacturing company based in Walton Oaks. 6 month Assignment and then reviewed.

Job Description

Ensure the accurate and timely movement of freight and information of exports out of EU and UK worldwide, while providing exceptional customer service and ownership of processes. Support both Forwarder and Shipping Team in shipping from Europe, managing bookings and creating export documentation.

Major Duties and Responsibilities

• First contact for key customers with responsibility to build strong relationships and resolve issues in a timely manner
• Liaise with control tower for operational tasks and issues
• Tracking and tracing shipments for customers
• Maintain accurate customer information for shipment processing
• Understand team process flow, constantly looking for areas of improved efficiency
• Ensure all customers standard operating procedures are followed as per work instructions
• Building and maintaining strong relationships with the customer, load sites but also our branches involved in organising shipments
• Book orders received with the nominated shipping line or forwarder
• Ensure that container loading are booked in; Liaise with loading sites to resolve problems on loading
• Coordinate conformity inspections at our loading sites prior to export where required
• Ensure that shipping documentation is accurate
• Ensure every shipment file has all necessary auditable documents
• Provide exceptional customer service to the team and ensure proactivity also in our communications
• Support team priorities and initiatives to ensure workloads are effectively managed
• Ensure accurate and timely data entry into our operating system
• Send original documents when required in a timely manner
• Drive process improvements to ensure right-first-time customer service
• Meet compliance at all times to regulations, including internal policies and procedures such as Operational Process Standards (OPS) and external government regulations or customer's policies/requirements
• Ensure all customers standard operating procedures are followed and updated in the workflow
• Meet KPI standards, as per the company's procedures
• Handle and action complaints or queries
• Propose solutions to customers of preferred method of freight movement (ocean to air, consolidation at gateways etc.)

15.00 per hour – Days

Personal Development

• Training and tagging with team members to learn ocean process
• On the job training will be provided.

Qualifications, Experience and Education Requirements

• 1‑2 years related experience and/or training
• Understanding of ocean documentation process essential
• Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results.
• Pro‑active, strong organizational skills.
• Knowledge of SAP
• Good computer skills (Excel, Word, PowerPoint).
• Fluent in English.
• Displayed positive team attitude and work ethic
• Competent understanding of INCOTERMS and shipping jargon
• Competent understanding of forwarder systems, ETMS, Edoc, Expo

If you feel that you have what we need then please do call Aileen or email your up to date CV to:

Kinetic plc is a Recruitment Consultancy with over 40 years of experience of delivering staffing solutions to the engineering, manufacturing and technical industries.

Kinetic Recruitment Services Ltd operates as an Employment Business and Recruitment Agency as defined under the Employment Agencies Act 1973.