HR Shared Services Coordinator

Guidant Global; Basingstoke; On-site; GBP 60,000 - 80,000; Part time

Job summary

A leading HR service provider in the United Kingdom is seeking an HR Shared Services Coordinator to deliver high-quality HR service to employees and managers. Responsibilities include administering onboarding activities, supporting payroll administration, and ensuring compliance with HR policies. The ideal candidate should have solid HR administration experience and strong communication skills. This role is contract-based for 3 months with a pay rate of £13 per hour.

Qualifications

• Solid HR administration experience, including payroll data collation.
• Excellent organizational skills with the ability to manage time and prioritise.
• Able to work independently using initiative within set processes.

Responsibilities

• Administer onboarding activities including drafting and sending letters and contracts.
• Support payroll administration, including processing starters, leavers, and changes.
• Ensure accurate data entry within the MyHR system.

Skills

HR administration experience

Verbal communication

Written communication

Organizational skills

Proficient in Microsoft Word and Excel

Confidentiality handling

Knowledge of HR policies

Education

Minimum GCSE Grade C in English and Maths

CPP qualification or CIPD membership

Job description

Job Title: HR Shared Services Coordinator

Location: Basingstoke

Pay Rate: £13 per hour

Contract: 3 Months (possibility of extension)

Job Description Summary

The HRSS Coordinator delivers a high‑quality and consistent HR service to employees and managers. This includes timely and efficient HR, recruitment and employee lifecycle administration support to HR colleagues, line managers, employees and external candidates. The role ensures HR support is delivered within agreed parameters, enabling managers and employees to work effectively. Responsibilities are carried out in line with procedures, standards and HRSS Service Level Agreements (SLAs).

Responsibilities

• Administer onboarding activities including drafting and sending letters and contracts, ensuring pre‑employment checks are completed in line with SLAs and audit requirements.


• Conduct ongoing employment checks as required by the Senior HRSS Coordinator.


• Support payroll administration, including processing starters, leavers, changes and incremental rises.


• Maintain accurate paper‑based and electronic employee records.


• Manage photocopying, letter writing, data inputting, cleansing, archiving and general HR administration.


• Ensure accurate data entry within the MyHR system.


• Action workflow requests in a timely and consistent manner.


• Monitor compliance with HR policies, standards and processes, escalating non‑compliance as appropriate.


• Deliver a professional and high‑quality service to all customers.


• Resolve routine customer queries and complaints where possible, escalating to the HR Shared Services Manager when necessary.


• Escalate HR advisory queries to HR Business Partners and Advisors promptly.


• Build positive rapport with colleagues and customers with clear, appropriate communication.


• Handle all information confidentially and share only with appropriate personnel.


• Comply with organisational policies and procedures while promoting equal opportunities and maintaining a safe and supportive workplace.

The Individual

• Solid HR administration experience, including payroll data collation.


• Strong verbal, written and numeracy skills.


• Excellent organisational skills with the ability to manage time and prioritise.


• Proficient in Microsoft Word and Excel with HR systems/database experience.


• Able to work independently using initiative within set processes.


• Strong interpersonal skills and ability to work with colleagues at all levels.


• Confident handling confidential and sensitive information.


• Knowledge of HR policies and procedures.


• Effective verbal communication with diverse customer groups.


• Strong written communication for correspondence and reports.


• Able to comply with the Data Protection Act and FCA regulations.

Education and Qualifications

• Good general education with minimum GCSE Grade C (or equivalent) in English and Maths.


• CPP qualification or CIPD membership (or working towards) is highly desirable.