HR & Reception Assistant

The Maine Group; City Of London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A recruitment firm in London is seeking a Receptionist/HR Assistant to manage reception duties and provide HR support. The role involves welcoming visitors, assisting with recruitment, and ensuring office compliance with Health & Safety standards. Ideal candidates will possess strong communication and organizational skills, and be working towards an HR qualification.

Qualifications

• Previous office management experience is advantageous.
• Knowledge of Health & Safety is desirable.
• Experience in HR or Office Management is a plus.

Responsibilities

• Welcome visitors and manage reception tasks.
• Assist HR Director with administrative support.
• Manage recruitment processes including advertising and selection.
• Oversee office Health & Safety compliance.
• Streamline processes to improve efficiency.

Skills

Excellent communication skills

Strong organisational skills

Customer-focused approach

Attention to detail

Ability to handle sensitive information

Education

Working towards CIPD Level 3/diploma in HR Management

Job description

Receptionist / HR Assistant
Salary: £25,500 – £30,000
Location: Fully office based, 5 days in the London office

Are you looking to build a career in HR while playing a key role in the smooth running of a busy office?
We’re looking for a polished, professional and proactive Receptionist/HR Assistant to join our team. This role combines front-of-house excellence with hands-on HR support, offering a unique opportunity to grow your skills and develop a career in HR.

With a structured development plan, you’ll gain exposure to HR processes, systems, recruitment, and projects, while ensuring the office runs seamlessly day to day.

What you’ll be doing:

• Fronting the Reception Desk and being the face of the company, welcoming all visitors with professionalism and warmth.
• Acting as the first point of contact: answering calls, greeting visitors, managing meeting room diaries.
• Providing administrative support to the HR Director, including maintaining HR systems and documentation.
• Assisting with recruitment and selection: advertising roles, shortlisting, arranging interviews, and coordinating feedback.
• Supporting HR projects and monthly people updates.
• Managing facilities and supplier relationships, ensuring service levels are maintained.
• Overseeing office Health & Safety compliance, including audits, testing, and fire drills.
• Handling office management tasks such as post, couriers, access cards, and supplier liaison.
• Supporting with presentations, reports, and organising office events.
• Continuously looking for ways to streamline processes and improve efficiency.

About you:

• Excellent communication skills, both written and verbal, with the confidence to engage at all levels.
• Strong organisational and administrative skills, with the ability to manage multiple priorities.
• A polished, professional, and customer-focused approach.
• Able to work in a fast-paced, high-volume environment while maintaining attention to detail.
• Discreet and trustworthy, with the ability to handle sensitive information.
• Knowledge of Health & Safety is desirable.
• Previous office management experience is advantageous.
• Working towards CIPD Level 3/diploma in HR Management, or equivalent

We’re open to applications from candidates with:

• Experience in HR or Office Management, OR
• Graduates with HR experience gained through their degree and a passion to develop in the field.

This is the perfect role for someone with a genuine interest in HR and office management, who is full of ideas, dynamic, enjoys working with people and problem-solving, and is keen to build a long-term career in a supportive environment. Apply today!