HR Manager

Common Thread is seeking a talented HR Manager to oversee all aspects of their human resources practices and processes.

This role is critical to the success of their business and their ability to deliver on their promise to young people. Their staff are their greatest resource, and your goal will be to ensure they have a happy and productive workplace where everyone works to realize their mission and values. The position will include developing and implementing relevant policies, partnering with senior managers to provide advice and guidance, and ensuring their HR operating model continues to evolve to meet the dynamic needs of our organisation.

The headquarters are based in Lockerbie but the HR Manager can be based remotely with travel 1/2 times per week.

Strategic HR:

• Support current and future business needs through the development, engagement, motivation and retention of staff.
• Establish and support an organisation-wide approach to finding, attracting, developing and retaining the best people.
• Nurture a positive working environment.
• Develop, implement, and monitor HR strategies, systems, tactics and processes in line with their overall business strategy.
• Ensure the company complies with all current employment law requirements and propose system updates when legislation changes.

Managing the HR Process:

• Manage employee relations involving absence, disciplinary, grievance and other HR matters as and when required.
• Provide HR advice to managers and employees, including coaching managers on performance management and people issues.

Recruitment:

• Manage the recruitment process, ensuring compliance with employment legislation and their practices are in line with safer recruitment guidelines.
• Work with the HR Administrator and recruitment platforms to ensure systems are efficient and effective and that modern methods of recruiting and networking are used to attract the best talent.
• Manage the onboarding process for new employees.
• Manage the leaver process, including conducting exit interviews and preparing quarterly reports recording results.

Administration and Reporting:

• Ensure all HR systems are up-to-date and maintained.
• Collate HR information and metrics in a regular management report and make recommendations to Senior Management based on trends.
• Maintain pay plan and benefits programmes.
• Liaise appropriately with the Finance team to ensure Payroll information is up to date.
• Prepare/issue HR correspondence, employee contracts and manage personnel records.
• Monitor absence across the Company and monitor/maintain absence records.
• Manage annual leave records for all staff in the Company and audit monthly.
• Manage employee immigration matters as required.
• Supervise additional ad hoc office administration matters.

Governance and Leadership:

• Lead, develop, coach, and manage the HR administrator and Office Administrator/Receptionist to ensure they develop in their role.
• Ensure appropriate engagement and reporting to the SSSC and Disclosure Scotland as required in relation to employee-related matters.

Requirements and Skills:

• Proven working experience in an senior HR role
• Demonstrable experience with Human Resources metrics
• Knowledge of HR systems and databases
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• In-depth knowledge of employment law and HR best practices
• A relevant CIPD qualification
• Excellent written and verbal communication skills
• People-oriented and results-driven
• Organised and effective at managing priorities
• Computer literate with experience using MS Office
• A willingness to travel to care homes/offices across Scotland
• Knowledge and experience of the SSSC codes of Practice and reporting procedures for HR related matters and Disclosure Scotland processes
• Previous experience in the care and/or education sector would be beneficial.