HR Coordinator (HRIS and Operations)

Aethos; City Of London; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

A dynamic hospitality company in the UK is seeking an HR Coordinator to enhance HR processes and support employee needs. The role focuses on HRIS administration, recruitment, and compliance, requiring a candidate with over 3 years of HR experience and proficiency in HRIS systems like Bamboo HR or Hi Bob. Candidates with strong attention to detail and analytical skills are preferred. This offers a salary range of £35,000 - £40,000, with opportunities for hybrid or remote work.

Benefits

Opportunities for professional growth

Exposure to a fast-paced international business

Dynamic collaborative team environment

Qualifications

• Minimum 3 years of HR experience in various functions.
• Strong experience with HRIS like Bamboo HR or Hi Bob.
• Proven HR integrations expertise, including ATS and payroll.

Responsibilities

• Maintain and update employee records in the HRIS system.
• Process employee lifecycle changes like new hires and terminations.
• Assist in the recruitment for Corporate team roles.

Skills

Attention to detail

Analytical skills

Communication skills

Organisational skills

Customer service mindset

Education

3+ years of experience in HR

HRIS experience – Bamboo HR, Hi Bob

Experience with HR integrations

Tools

Microsoft Excel

HRIS systems

Job description

The Role

This position is ideal for someone who enjoys working with data, HR systems, and supporting employees while improving HR processes. The HRIS/HR Coordinator plays an essential role in ensuring the HR function runs efficiently and accurately.

Our Team is small and growing fast, so we are looking for someone adaptable, self-sufficient, and keen for growth.

The role reports directly to our Group HR Director- People and Culture.

About Aethos

Extraordinary places, passionate people, and shared learning experiences: this is Aethos. We believe that travelling and hospitality should leave a lasting positive impact on the mind, body, and soul. That's the reason why we choose our locations very carefully and work together with people who want to be part of a community instead of just "having a job". Everyone who works at Aethos can make a personal impact on the community and company - great ideas can come from anywhere.

We are a young and dynamic hospitality company that understands the value of time with friends and loved ones. We make a conscious choice towards sustainability and well-being, and the luxury of time and space. We stand for freedom from the stresses and anxieties of modern life. We want to be the first choice for anyone who seeks respite and refuge from the boring, the stressful, and the unsustainable. That‘s why we define hospitality differently: while all of our decisions should be made with the community and needs of our guests in mind, we always strive to create a community that we want to be part of, and that improves the world around us. We invite you to be part of our story.

Key Respsonsibilities

• Include:

HRIS Administration

• Maintain and update employee records in the HRIS system with a high level of accuracy.
• Process employee lifecycle changes (new hires, transfers, terminations, promotions).
• Troubleshoot HRIS issues and coordinate with vendors or technical teams when needed.
• Create, run, and distribute recurring and ad-hoc HRIS reports (headcount, turnover, compliance reports, etc.).
• Support HRIS implementations, upgrades, and new feature rollouts.
• Ensure data integrity through audits and regular system maintenance.

HR Operations & Coordination

• Assist with the recruitment of Corporate team roles.
• Onboarding processes: collecting documentation, initiating system setups, and coordinating orientations.
• Offboarding processes.
• Support benefits administration activities.
• Maintain personnel files and ensure compliance with company policies and legal requirements.
• Respond to employee inquiries related to HR systems, policies, and procedures.
• Assist in HR projects, initiatives, and process improvements.
• Coordinate training sessions, HR communications, and company-wide updates as needed.

Compliance & Reporting

• Support compliance tasks.
• Maintain accurate records for HR metrics and dashboards.
• Ensure HR system processes follow data protection and confidentiality standards.

Qualifications & Experience

• Include:

Education & Experience

• 3+ years of experience in HR.
• HRIS experience – Bamboo HR, Hi Bob.
• Experience with HR integrations (ATS, payroll).

Skills & Competencies

• Strong attention to detail and commitment to data accuracy.
• Solid analytical and problem-solving abilities.
• Excel and data wizz.
• Excellent organisational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication and customer-service mindset.
• Proficiency in Microsoft Excel and other data tools.

Why Join Us

• A dynamic and collaborative team.
• Opportunities for professional growth.
• Exposure to a fast-paced international multi-property business.
• Hybrid/ remote work.

£35,000 - £40,000 a year