HR Assistant

NHS; York and North Yorkshire; On-site; GBP 40,000 - 60,000; Part time

Job summary

A prominent healthcare organization in York seeks an organized and proactive HR Administrator. This role involves providing administrative support to the HR team, managing the recruitment lifecycle, and ensuring compliance with HR policies. Candidates should possess strong administrative skills and experience in a similar environment. The position offers 21.5 hours per week at a rate of £13.34 per hour, with a supportive team dedicated to maintaining positive employee relations.

Benefits

Pension scheme

Supportive work environment

Qualifications

• Previous experience in an administrative or HR support role.
• Experience in a healthcare or primary care setting is desirable.
• Experience with recruitment administration and onboarding processes.
• Experience handling confidential and sensitive information.

Responsibilities

• Provide efficient and effective administrative support to the HR department.
• Support HR strategies, systems and processes to maintain positive employee relations.
• Administer the full recruitment lifecycle, including advertising roles, arranging interviews.
• Deliver a high-quality induction process for new starters.
• Support the appraisal process and maintain personnel records.

Skills

Strong administrative skills

Attention to detail

Confidentiality

Education

GCSEs or equivalent in English and Maths

HR experience or qualification

Job description

Hours: 21.5 per weekWorking pattern: Wednesday, Thursday and Friday (8am4pm or 9am5pm)

Salary: £13.34 per hour

Pension: NEST

An exciting opportunity has arisen for a proactive,organised, numerate and motivated individual to join our vibrant HumanResources Team at YMG.

Main duties of the job

We are seeking someone with strong administrative skills,excellent attention to detail and a passion for supporting people.

About us

YMG is a large inner-city GP practice and our own PrimaryCare Network, serving a population of 45,000 across seven sites. We care forour people so they can care for our patients. We are forward-thinking, innovative andsupportive organisation, committed to delivering high-quality patient carethrough qualified and motivated colleagues. Our diverse workforce spans allroles including GPs, ANPs, UCPs, Pharmacists, Pharmacy Technicians, Nurses,Assistant Practitioners, Health Care Assistants, Care Coordinators, LinkWorkers, Mental Health Workers, Administrative, Digital, operational, financialand managerial.

Job responsibilities

Main Duties of the Role

Provide efficient and effective administrativesupport to the HR department

Support HR strategies, systems and processes tomaintain positive employee relations

Administer the full recruitment lifecycle,including advertising roles, arranging interviews, preparing contracts andcompleting timely employment checks

Deliver a high-quality induction process for newstarters by coordinating system access, paperwork and communication withinternal teams

Support the appraisal process by promptingmanagers, collating paperwork and updating the Appraisal Tracker

Provide administrative support for payroll

Maintain DBS checks, safeguarding and CQCcompliance, including renewals and mandatory training updates

Keep personnel records up to date using PracticeIndex and maintain the personnel filing system

Promote and help nurture a positive workingenvironment

Support the review and updating of jobdescriptions, person specifications and HR policies

Maintain Practice Index records includingsickness, annual leave, compassionate and unpaid leave

Communicate staff changes (new starters,leavers) in the Staff Data Bulletin

Support staff training requirements and maintainthe staff handbook

Assist with sickness absence meetings, supportplans and return-to-work documentation

Manage uniform and name badge orders,maintaining accurate records

Order and replace NHS Smartcards as required

Attend site meetings as necessary

Update and maintain Workforce Census data

Support and help coordinate staff events andtraining sessions

Monitor new starters probation reviews and flagconcerns or required extensions

Review RTW documentation and elevate whereneeded

Always maintain confidentiality andprofessionalism

Ensure secure and timely destruction ofpersonnel files and recruitment documents in line with guidelines

Manage parking permit processes, refunds andrenewals

Oversee the ordering, payments and restocking ofDoctors Bags for trainee inductions

Undertake any other reasonable duties asrequired

Person Specification

Experience

• Previous experience in an administrative or HR support role
• Experience in a healthcare or primary care setting (desirable)
• Experience with recruitment administration and onboarding processes
• Experience handling confidential and sensitive information

Qualifications

• GCSEs or equivalent in English and Maths
• HR experience or an HR-related qualification is required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.