HR Assistant

Health Vision UK; City Of London; On-site; GBP 24,000 - 29,000; Full time

Job summary

A leading healthcare provider in the UK is seeking a proactive HR Assistant to join their team in London. This role involves managing the recruitment lifecycle and providing essential administrative support within the HR Department. Ideal candidates will have a Bachelor's Degree, substantial recruitment experience, and proficiency in ATS and MS Office. A positive work environment and competitive compensation are offered. Candidates must be eligible to work in the UK.

Benefits

Competitive Compensation

Generous Leave

Career Development

Positive Work Environment

Qualifications

• Proven experience in Recruitment and Administrative roles.
• Exceptional written and verbal communication skills in English.
• Ability to manage multiple priorities effectively.

Responsibilities

• Conduct initial telephone screenings for candidates.
• Manage job postings across various online portals.
• Ensure compliance and documentation requirements are met.
• Check and verify references for new applicants.

Skills

Collaborative and Proactive

Attention to Detail

Interpersonal Skills

Education

Bachelor's Degree

Tools

Applicant Tracking Systems (ATS)

MS Office (Word, Excel, Outlook)

Job description

Job Title: HR Assistant

Salary: 28,932.84 per annum

Location: London, W10 5BE

Job Type: Full Time, Permanent

Healthvision UK stands as a premier provider in the United Kingdom's healthcare sector, distinguished by its unwavering commitment to delivering exceptional, person-centred support. Our core mission is to empower adults to live the fullest, most independent lives possible, right in the comfort and familiarity of their own homes. We believe in dignity, respect, and a tailored approach to care, ensuring that every individual we support is at the heart of our service delivery model.

The Role

We are actively recruiting for a highly organised and proactive full-time HR Assistant to become a foundational member of our Human Resources Department. This pivotal role serves as the lynchpin for key HR operations, primarily focusing on the complete, end-to-end recruitment lifecycle and providing essential administrative support for staff performance management initiatives.

The HR Assistant will report directly to the HR Department leadership and the Managing Director, handling a diverse portfolio of tasks that ensure the smooth and compliant functioning of the organisation's human resources. This position is ideal for an individual seeking to develop a comprehensive understanding of HR in a dynamic healthcare setting, offering broad exposure to both strategic and administrative functions within a supportive team environment. Success in this role requires meticulous attention to detail, excellent communication skills, and the ability to manage multiple priorities effectively.

This is a core function of the role, requiring hands‑on involvement in attracting, screening, and onboarding new talent.

Key Responsibilities

• Candidate Sourcing & Screening: Act as the first point of contact for potential employees by professionally conducting initial telephone screenings. Successfully shortlisted candidates will progress to formal, face‑to‑face or virtual interviews, which the Assistant will be responsible for meticulously scheduling and coordinating.
• Job Advertisement: Manage and execute the regular posting and reposting of vacant positions across a variety of online job portals, ensuring advertisements are accurately presented, compliant, and reach the widest possible pool of qualified candidates.
• Compliance & Documentation: Take full ownership of the vetting process, which includes managing the thorough completion of employment application forms, initiating and tracking Disclosure and Barring Service (DBS) checks, and overseeing all other mandatory compliance and vetting requirements essential for the healthcare industry.
• Reference & Follow‑up: Proactively check and verify references for all new applicants. Additionally, prepare and process employment references for former employees with accuracy and speed. Systematically track and follow up on any outstanding documents or required certifications from new applicants to ensure a timely and compliant start date.

Other Key Aspects of the Role involve

• Staff Administration & Records
• Performance & Support
• General Support: Offer comprehensive administrative support to the entire HR Department

Candidate Requirements

We are seeking a candidate who not only possesses the requisite skills and experience but also embodies the values and professional mindset that define Healthvision UK.

The ideal candidate will demonstrate a profile that includes:

• Collaborative and Proactive
• Positive Representative
• Attention to Detail
• Drive and Attitude
• Interpersonal Skills

Skills & Experience

A strong foundation of proven experience and relevant qualifications is required for success in this role:

• Education: A Bachelor's Degree is preferred, demonstrating a commitment to higher education and analytical skills.
• Essential Experience: Candidates must possess demonstrable, substantial experience in a Recruitment capacity, with a deep understanding of the full hiring lifecycle. Similarly, significant prior experience in a fast‑paced Administrative role is essential.
• Technical Proficiency: A sound working knowledge and understanding of Applicant Tracking Systems (ATS) for managing candidate pipelines, as well as high proficiency in all essential MS Office packages (Word, Excel, Outlook).
• Communication: Exceptional written and verbal English communication skills, with the ability to draft professional correspondence and communicate complex information clearly.
• Analytical Ability: Confidence in quickly and accurately gathering, analysing, and presenting facts, data, and statistics.

Benefits and Rewards

• Competitive Compensation
• Generous Leave
• Career Development
• Positive Work Environment

Overseas candidates will NOT be considered for this role. We are not sponsoring Visas at this time, so please refrain from applying unless eligible to work in the UK.

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the relevant experience or job title of; HR Administrator, HR Coordinator, Admin Assistant, Receptionist, Administrator, Admin, Administrative Assistant, Secretary, Support Administrator, Company Receptionist, Customer Support, Client Service may also be considered for this role.