HR Administrator/Job Aide

Lancashire & South Cumbria NHS Foundation Trust; Preston; On-site; GBP 20,000 - 25,000; Part time

Job summary

A regional healthcare provider is seeking an experienced HR Administrator to support a hearing impaired HR Advisor with note-taking and administration duties. The role involves note-taking for important meetings and providing a comprehensive administrative service. Candidates should have strong communication skills and prior administration experience. This position offers 19 hours per week with flexible working arrangements.

Benefits

Flexible working arrangements

Qualifications

• Previous administration experience supporting a busy team.
• Educated to GCSE standard or equivalent in Maths and English.
• Evidence of competence in Microsoft Office applications.

Responsibilities

• Provide a note taking service for various meetings.
• Support the HR Directorate in achieving strategic objectives.
• Provide comprehensive administration service when not note taking.

Skills

Administration experience supporting a busy team

Excellent verbal and written communication skills

Ability to manage time and workload effectively

Education

GCSE standard or equivalent in Maths and English

NVQ/Diploma level III in HR/Administration or equivalent experience

Tools

Microsoft Office applications including Word and Excel

Job description

Go back Lancashire & South Cumbria NHS Foundation Trust

HR Administrator/Job Aide

The closing date is 08 October 2025

We are seeking to recruit an experienced, enthusiastic and motivated HR Administrator to undertake a unique role supporting a hearing impaired HR Advisor with note taking for 19 hours per week as a job Aide, fixed term until September 2026.

The successful candidate will be required to provide a note taking service, either face to face primarily in the Fylde area or virtual via MS Teams. The note taking will be required for a variety of meetings, including formal disciplinary, grievance and sickness meetings and hearings.

When notetaking is not required you will provide a comprehensive, customer focused and efficient administration service supporting the Human Resources Directorate in assisting the Trust in achieving its strategic and operational objectives.

Main duties of the job

Your role will involve 19 hours per week as a Job Aide working alongside a hearing impaired, Band 5 HR Advisor supporting them with note taking/secretarial support.

The post holder will undertake a note taking service, either face to face primarily in the Fylde area or virtual via MS Teams. The note taking will be required for a variety of meetings, including formal disciplinary, grievance and sickness meetings and hearings.

When notetaking is not required you will provide a comprehensive, customer focused and efficient administration service supporting the Human Resources Directorate in assisting the Trust in achieving its strategic and operational objectives.

The successful candidate will possess:

• Previous administration experience supporting a busy team
• Ability to manage time and workload effectively, working to deadlines with limited supervision
• Excellent verbal and written communication skills
• Excellent negotiation and influencing skill
• Ability to be dynamic, speedy and accurate whilst remaining calm under pressure

About us

Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.

The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.

Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.

Job responsibilities

Please see the attached job description and person specification for more information about this role.

Person Specification

Education/qualifications

• Educated to GCSE standard or equivalent in Maths and English
• NVQ/Diploma level III in HR / Administration or equivalent experience
• Evidence of competence in Microsoft Office applications including Word and Excel

Knowledge

• Knowledge of employment records systems
• Awareness of legislation surrounding employment and data protection

Experience

• Experience of administration work and systems
• Experience of administration of an integrated database system
• Experience of a customer care services environment
• Experience of prioritising work to meet deadlines
• Experience of maintaining confidentiality and handling sensitive data

Skills and Abilities

• Good written communication skills to produce accurate correspondence
• Excellent verbal communication skills to explain employment issues
• Good organisational skills including ability to prioritise tasks and use own initiative
• Proven ability to manage meeting arrangements and taking minutes
• Proven ability to pay attention to detail and produce accurate work

Work Related Circumstances

• Takes responsibility for own actions and promotes good team working
• Treats others with courtesy and respect at all times
• Flexible in approach to tasks undertaken

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Lancashire & South Cumbria NHS Foundation Trust