HR Administrator

Methods; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading IT services consultancy in London is seeking an HR Administrator to support colleagues throughout the employee life cycle. Responsibilities include managing HR queries, drafting employment documents, and maintaining accurate records. The ideal candidate will demonstrate excellent communication skills, integrity, and an organized approach to HR practices. This position offers opportunities for development and engaging project work.

Benefits

Development access to LinkedIn Learning

Confidential employee assistance programme

25 days of annual leave

Discretionary Company Bonus

Private Medical Insurance

Qualifications

• Experience in organisations with defined HR practices is essential.
• A keen eye for detail and organisation is crucial.
• Generalist experience in assisting teams or individuals is necessary.

Responsibilities

• Respond to queries in the HR Inbox.
• Draft employment correspondence and manage documentation.
• Assist with onboarding and offboarding processes.

Skills

Excellent communication skills

Organised and process-oriented

Integrity and confidentiality

Problem-solving skills

Ability to build relationships

Tools

MS Office

Job description

About Methods

Methods is a £100M+ IT Services Consultancy who has partnered with a range of central government departments and agencies to transform the way the public sector operates in the UK. Established over 30 years ago and UK-based, we apply our skills in transformation, delivery, and collaboration from across the Methods Group, to create end-to-end business and technical solutions that are people-centred, safe, and designed for the future. Our human touch sets us apart from other consultancies, system integrators and software houses - with people, technology, and data at the heart of who we are, we believe in creating value and sustainability through everything we do for our clients, staff, communities, and the planet. We support our clients in the success of their projects while working collaboratively to share skill sets and solve problems. At Methods we have fun while working hard; we are not afraid of making mistakes and learning from them. Predominantly focused on the public-sector, Methods is now building a significant private sector client portfolio. Methods was acquired by the Alten Group in early 2022.

Purpose of the Role

The Human Resources department combines care and compassion with the corporate and business know-how needed to empower colleagues and facilitate forward thinking in the workplace. It involves all actions that support our people to be the best and most honest versions of themselves, from the moment they start their life with us until the moment at which they leave. We manage the entire employee life cycle with empathy and business know-how.

The role of HR Administrator is a key element in the team. The role's primary focuses will be to offer exceptional service to all colleagues - current, prospective, and former; to efficiently carry out the administration tasks of the HR department. The HR Administrator will provide exceptional HR support, and will be exposed to all areas of HR, including employee relations, organisational change, HR policy and process.

Key Tasks

• Responding to queries that arrive in the HR Inbox.
• Support the business with creating offer letters and contracts of employment for candidates.
• Draft letters regarding end of employment and variation of contract in a timely manner. Ensure letters are issued to colleagues, signed, and saved to all colleague files.
• Draft letters covering matters including bonus payments, salary, leave entitlements, change of Line Manager, change of location, and other employment-related changes.
• Request probation completion paperwork from line managers and draft probation completion letters to colleagues.
• Manage documentation through DocuSign and HCM.
• Ensure procedures are adhered to when colleagues are onboarded and offboarded.
• Save documents and relevant correspondence to colleague files, complete pre-checks prior to audit and action outstanding requirements before audit commencement.
• Share benefit information with colleagues at end of probation and upon request.
• Save Pension Opt-In and Opt-Out forms to employee files.
• Set up new colleagues on HCM and complete related tasks.
• Maintain colleague records within HCM and the benefits portal.
• Process invoices on behalf of the HR team.
• Maintain accurate leave balances and adjust when entitlement changes.
• Enter sickness absence onto HCM and save fit notes to employee files.
• Guide colleagues on how to use Employee Self-Service to update personal information.
• Update and monitor the company's benefits platform to ensure benefit changes are captured.
• Assist colleagues with general HR and payroll queries, escalating issues to the HRBP or Payroll.
• Assist the HR Department with various projects on an ad hoc basis.
• Minute-taking in Performance and Employee Relations or other meetings.
• Develop understanding of legislation relating to Employment Law through workshops, newsletters and articles, with Company support.
• Be prepared to take on more responsibility as knowledge grows.
• Assist with the preparation of monthly reporting data and reports for senior leadership, audit purposes and custom reporting as required.
• Carry out general administration tasks in the HR team.
• Research law and legislation when required.

Requirements

• Experience working in organisations with well-defined HR practices, ideally in fast-moving environments.
• Excellent communication skills, both written and verbal.
• A keen eye for detail and an organised, process-oriented outlook.
• Integrity and confidentiality, leading by example to set the standard for personal integrity.
• Generalist experience in assisting and supporting a team or individuals.
• A good base understanding of HR practices, and an interest in pursuing a career in HR.
• An enthusiastic approach to learning.
• A good practical understanding of MS Office.
• Ability to build relationships and earn trust.
• Good problem-solving skills.
• Able to prioritise workloads and stakeholders in a fast-paced and demanding environment.

Benefits

Methods is passionate about its people; we want our colleagues to develop the things they are good at and enjoy.

By joining us you can expect:

• Autonomy to develop and grow your skills and experience
• Be part of exciting project work that is making a difference in society
• Strong, inspiring and thought-provoking leadership
• A supportive and collaborative environment

As well as this, we offer:

• Development access to LinkedIn Learning, a management development programme and training
• Wellness 24/7 Confidential employee assistance programme
• Social - Breakfast Tuesdays, Thirsty Thursdays and Pizza on the last Thursday of each month as well as commitment to charitable causes
• Time off 25 days a year
• Pension Salary Exchange Scheme with 4% employer contribution and 5% employee contribution
• Discretionary Company Bonus based on company and individual performance
• Life Assurance of 4 times base salary
• Private Medical Insurance which is non-contributory (spouse and dependants included)
• Worldwide Travel Insurance which is non-contributory (spouse and dependants included)