HR Administrator

art-K Limited; City Of London; Hybrid; GBP 29,000; Full time

Job summary

A medium-sized creative studio in London is seeking a dedicated HR professional to support recruitment, training, and HR operations. The successful candidate will manage employee data, facilitate onboarding, and ensure compliance with HR regulations. Ideal applicants will have a degree, HR experience, and excellent communication skills. This position offers a salary of £29,000, with flexible working hours.

Benefits

24/7 access to mental health support

Well-being scheme

Health insurance

Enhanced maternity & paternity pay

Extra leave scheme

28 days holiday per year

Company funded external training

Death in Service insurance

Qualifications

• 1 year in an HR related or managerial role with a people management aspect.
• Proficiency in Microsoft Office applications.

Responsibilities

• Support HR processes for onboarding, changes to terms, managing probations, and leavers.
• Maintain accurate employee data, record sickness absences, and create reports.
• Act as a key point of contact for the team and build trust.
• Maintain a high level of communication with art-K studios.
• Assist with the implementation of new HR projects.

Skills

Building relationships

Strong verbal communication

Time management

Organizational skills

Attention to detail

Education

Degree 2:1 or above

CIPD level 3 or higher

Tools

Microsoft Office

Job description

Overview

Work as part of the Recruitment and HR team to recruit, train, allocate and provide HR support to the company’s hundreds of staff and contractors. You will be involved in all aspects of the employee lifecycle and support the Company’s Recruitment and HR team to reach annual targets and goals. As a medium sized company, art-K is committed to and values each member of staff; the role offers opportunities for future development as the company grows.

Job responsibilities and tasks

This is a dynamic and varied role supporting the HR team with day-to-day operations and projects. Priorities are driven by the needs of the company.

HR Administration

• Employee Lifecycle: Support HR processes for onboarding, changes to terms, managing probations, and leavers. Support the HR Manager with recruitment for a variety of roles.
• Data Management: Maintain accurate employee data, record sickness absences, and create reports and presentations.
• Compliance: Maintain compliance with all Ofsted requirements and ensure the studio checklist is up-to-date.
• Confidentiality: Provide minute-taking for meetings and disciplinary hearings while maintaining strict confidentiality.

Building Relationships & Collaboration

• Act as a key point of contact for the team. Build trust and rapport; work closely with the HR Manager and support all employees and branch managers. Communicate clearly, empathise with others, and collaborate effectively to support smooth operations. Serve as a helpful, friendly face for the team.
• This role includes travelling to art-K studios (1-2 visits per week). Applicants must be able and happy to commute.

Operational & Project Support

• Communication: Maintain a high level of verbal and written communication with art-K studios to proactively manage resources.
• Documentation: Maintain and update all recruitment and HR documents.
• Training: Help create training materials and presentations.
• Project Assistance: Support the HR Manager with the implementation of new projects.

Formal Qualifications

• A based degree 2:1 or above.
• Preferable: CIPD level 3 or higher or other related recruitment qualification.
• Preferable: Safer recruitment qualification and training on equality and diversity.

Experience

• 1 year in an HR related or managerial role with a people management aspect.
• Proficiency in Microsoft Office applications.

Specific Soft Skills

• Building relationships across the organisation; a curious mind to understand employee behaviour and what motivates applicants.
• Strong verbal communication to hold positive meetings, represent the company at HR events, and lead internal meetings confidently.
• Time management to prioritise tasks according to short- and long-term objectives.
• Strong organisational skills to coordinate different aspects of the role.
• Attention to detail to notice trends and irregularities when CV searching, checks, or updating records.

Company\'s Core Values

• Growth mindset
• Sharing and educating
• Ownership and connection
• Compassionate

Training

art-K provides training through a certified provider on HSE and HR policies. The company supports professional self-development with financial support and study time for appropriate qualifications (e.g. CIPD development or management courses).

art-K’s Feedback Culture for Successful Applicants

We value continuous growth and development through constructive feedback within the team. New team members will receive regular feedback to help build confidence and skills, and are encouraged to give feedback to others. A growth mindset is encouraged to help everyone achieve their potential.

Benefits

• 24/7 access to mental health support with BUPA
• Well-being scheme through Heka
• Health insurance through Vitality (following probation)
• Enhanced maternity & paternity pay (following 1 year continuous service)
• Scheme to earn more days of leave linked to length of service, starting after 1 year
• 28 days holiday per year
• Company funded external training after 2 years of service
• 3x Salary for Death in Service insurance, one-time payment to a designated individual

Pension Scheme: Contributions are made to NEST pension.

Location: In person, possible locations - Wandsworth, Greenwich or Beckenham

Salary: £29,000 for Full-Time, calculated pro rata for Part-Time hours

Part-time or Full time: 3-5 days per week, Monday to Friday; 24-40 hours per week. Schedule can be discussed with the preferred candidate.