Housing Assistant

Hanover Housing Association Ltd; Scotland; On-site; GBP 12,000 - 13,000; Part time

Job summary

A housing association in Scotland seeks a Housing Assistant to provide office-based administration for housing management. The role involves handling customer correspondence and advising on various housing matters while working 14 hours per week. Ideal candidates should have interpersonal skills and experience in an office role. The position offers a competitive salary and benefits in a supportive environment.

Benefits

Competitive salary & Pension options

Flexi-working

Health and Wellbeing Support Service

Cycle to work scheme

Qualifications

• Experience in an office-based role or equivalent.
• Genuine passion for helping people.
• Ability to work independently with minimum supervision.

Responsibilities

• Handle administrative activities for housing management.
• Provide advice on rents, service charges, and relevant issues.
• Administer and monitor customers’ accounts and correspondence.

Skills

Interpersonal skills

Communication Skills

MS Word processing

Basic computer skills

Job description

Housing Assistant

Location: McDonald Road, Edinburgh, EH7 4NS

Working Hours: 14 hours per week

Remuneration: £12,144 (Probation rate)

£12,748 (Upon completion of successful 6 months’ probation)

Closing date: 10th December 2025 @ 23:59pm

Hanover has been successfully housing and supporting people in Scotland for over 40 years. Our core purpose is to help people feel safe and secure at home so they can live full and independent lives.

About the Role

The Housing Assistant role provides office-based administration for housing management functions within the East of Scotland Area. Duties complement activities of the Housing Officer and other staff, giving a holistic service to customers and other clients. As this is a permanent post you’ll be working with us 14 hours per week over 2 days, Thursdays and Fridays.

Main Responsibilities

At the heart of our team you will be handling a range of administrative activities to ensure smooth continuation of service by:

• Receiving calls and handling correspondence from customers and applicants.
• Confidently giving advice on rents, service charges, estate management issues, arrears/credits management, housing benefit, and any other relevant matters.
• Ensuring the appropriate Local Authority Housing Benefit/Council Tax departments are informed of tenancy starts/terminations and of any changes to tenancies when they occur.
• Administer and monitor customers’ rent, service charge, heating charge, recharges and contents insurance accounts on a regular basis, including the administration of direct debits and standing orders.
• Liaise with Sheltered Housing Managers/Development Managers and Housing Officers on above issues, referring these to the Housing Manager when required.
• Administer development waiting lists, allocations, nominations, terminations, assignations, mutual exchanges and re-let procedures in conjunction with Area Office staff and staff from other departments.
• Ownership and responsibility for any service-related complaints / queries from customers ensuring that the customer experience is positive, professional and within set timescales at all times.
• To maintain manual/computerised records of developments and customers.
• Collate information for quarterly reports for the Board on relets, voids, arrears, credits, etc as requested.
• To be responsible for all administrative procedures and general enquiries relating to sales and resales in shared equity, shared ownership and owner occupied developments.

About You

• To join us, you need to have a genuine passion for helping people.
• Experience in an office based procedural based role or equivalent.
• Excellent interpersonal skills and an ability to communicate effectively at all levels of the organisation (written and spoken).
• Proficient user of MS Word processing.
• Basic computer skills, including experience of using MS Windows, word-processing, and email.
• Demonstrable ability to learn bespoke computer data base systems / database.
• Demonstrable ability to work on own initiative with minimum supervision.
• Ability to work from home in a professional manner as and when reasonably required.
• Ability to work from the office as and when reasonably required.

What We Offer

Aside from offering a supportive and friendly environment where our people are valued and appreciated, we’ll see that your hard work and drive to succeed are rewarded:

• Competitive salary & Pension options
• Flexi-working
• Access to our Hanover Perks platform with 24/7 GP access, high street and fuel card discounts
• Employee Health and Wellbeing Support Service
• Cycle to work scheme
• Family friendly policies
• Long service and retirement awards

Hanover is an equal opportunity and disability confident employer.

Hanover (Scotland) Housing Association Ltd

Scottish Charity no: SC 014738