Health & Safety Permits Coordinator

CBRE; Greater London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A global real estate firm in Greater London seeks a Health & Safety Permits Coordinator to ensure the smooth operation of the Safe Permit System. Responsibilities include reviewing permits, delivering training, and ensuring compliance across various projects. Ideal candidates will have a HSE-related qualification, at least two years of relevant experience, and strong organizational skills. Join this dynamic team to make a meaningful impact on safety and operational efficiency.

Qualifications

• Health and Safety experience is required.
• Risk assessment and method statement understanding.
• Minimum of 2 years experience in a similar building environment.

Responsibilities

• Review all permit applications.
• Deliver training to suppliers and contractors.
• Monitor compliance and prepare reports.

Skills

Fluency in written and spoken English

Ability to work well in a team

Understanding of technical drawings

Education

High School diploma or GED

NEBOSH/IOSH/Other HSE qualification

First Aid qualification

Job description

Health & Safety Permits Coordinator

Role Summary: As a Control of Works/ Safe Permit coordinator, you will collaborate with colleagues, vendor partners, and the client to support smooth operations of our client's Safe Permit System.

You’ll provide workflow support to all departments using contractors, supply partners, and vendors. Specifically you’ll be responsible for assuring applications for access, or to do work, meet legal and company safe system recommendations. The ideal candidate will be organized, proactive and will show initiative to keep the facilities safe and maintain a smooth flow of all general and high risk activities within the client buildings.

Core Responsibilities

• Review of all permit applications
• Participate in creating and enhancing our safety culture
• Maintain accurate records
• Maintain relationships with suppliers and contractors
• Manage enquiries regarding control of work permits
• Deliver training to suppliers and contractors
• Monitor compliance
• Prepare reports
• Participate in audits
• Assist in any other site requests or EHS work with regards to Safe at work processes
• Managing any additional Landlord permitting platforms as required
• Undertake all other duties & tasks as reasonably requested by your line manager

What does success look like:

You will understand our systems and processes, and will contribute to the improvement of both. You will be an expert in the requirements of safely controlling work and spaces, and you will be able to explain the requirements of this to others. You will be organised and follow up with users of your service to ensure it is effective and delivers customer satisfaction. You will be confident that anyone receiving a permit to work has followed a reasonable and systematic safe system.

Candidate Requirements

• Education
• Health and Safety experience
• Risk assessment/Method statement understanding
• NEBOSH/IOSH/Other HSE qualification
• First aid qualification
• Management of Risk qualification

Skills

• Language - fluency in written and spoken English
• Computer literate
• The ability to work well both as part of a team and on your own
• Language - business fluency in another language would be a bonus
• Understanding of technical drawings

Knowledge

• Broad technical knowledge of facilities management and building systems
• An understanding of Low Risk and High Risk work
• Basic understanding of mechanical and electrical systems and construction techniques

Experience

• Responsive to customer requests in an empathic, supportive and productive manner
• Experience of working across national borders.
• Experience using permitting systems.
• 2+ years experience in a similar building environment
• Participation in Audits

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High School diploma or General Education Degree (GED) required. Minimum four years of HSE related experience.

Fundamental knowledge of federal, state and local health and safety, and environmental regulations preferred. Direct experience dealing with regulatory agencies and / or compliance officers is beneficial.

CERTIFICATES and/or LICENSES

As required by local authority (if required).

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and ABILITIES

Ability to follow detailed instructions and work with a sense of urgency.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

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