Head of Property Maintenance

Northumberland Estates; Alnwick; On-site; GBP 45,000 - 75,000; Full time

Job summary

A property management firm in Alnwick is seeking a Head of Property Maintenance to oversee the maintenance of their property portfolio, ensure compliance with regulations, and manage budgets. Ideal candidates will have extensive experience in property management or development, strong leadership skills, and a keen understanding of financial principles. The role requires effective communication with tenants and stakeholders, as well as the ability to negotiate contracts with vendors. This position offers a dynamic work environment with 35 hours per week.

Qualifications

• Extensive experience in commercial property management, property development, or asset management.
• Strong leadership, communication, and interpersonal skills.
• Ability to negotiate effectively with tenants, contractors, and other stakeholders.
• Strong understanding of financial principles and budgeting.
• Ability to analyse data and make informed decisions.
• Proficiency in relevant software and systems.
• In-depth knowledge of commercial and residential property regulations and best practices.

Responsibilities

• Lead and manage all aspects of maintaining a portfolio of properties.
• Develop and implement the property maintenance strategy.
• Conduct regular property valuations and assessments.
• Manage the development process from inception to completion.
• Ensure compliance with relevant building codes and safety regulations.
• Oversee vendor relationships and manage the maintenance budget.
• Prepare reports on maintenance costs and performance.

Skills

Commercial property management

Property development

Asset management

Leadership

Financial principles and budgeting

Communication

Interpersonal skills

Negotiation

Job description

Head of Property Maintenance (Traditional Estate)

Directorate: Northumberland Estates

Post reports to Director of Land & Agriculture

Location: Alnwick

Hours of work: 35 per week

Salary: Negotiable dependant on experience

This role is to oversee the maintenance of the traditional estate rural property portfolio, heritage works, and commercial property portfolio as well as development project opportunities as required.

Allocating resources effectively across the property portfolio, ensuring each property has the necessary budget for operation, maintenance, and legal compliance. Oversee capital expenditure budgets for property improvements, renovations, and new investment projects.

Key Roles and Responsibilities

• Lead and manage all aspects of maintaining a portfolio of agricultural, residential, and commercial properties, ensuring their upkeep, safety, and compliance, while also optimising costs and maximising asset value.
• Develop and implement the agricultural, residential, and commercial property maintenance and development strategy, aligning with the organisation's overall goals.
• Develop and implement asset management strategies to maximize the value of the property portfolio.
• Conduct regular property valuations and assessments.
• Lead, develop and empower the property maintenance team to deliver efficiencies and new opportunities for the business.
• Identify opportunities for property upgrades and improvements.
• Work closely with the Land Agents to identify and evaluate potential property development projects.
• Manage the development process from inception to completion, ensuring projects are delivered on time and within budget.
• With developments, ensure facility design meets all regulatory requirements, building codes, and the client's specific needs, ensuring the facility is functional, safe, and compliant before construction begins.
• Identify opportunities for growth and optimisation of the property portfolio.
• Develop and implement comprehensive maintenance plans and strategies for The Traditional Estate’s property portfolio.
• Set and manage budgets for maintenance, repairs, and capital projects.
• Identify and address potential maintenance issues proactively to prevent costly repairs and downtime.
• Ensure compliance with relevant building codes, safety regulations, and environmental standards.
• Negotiate contracts with vendors and contractors for maintenance and repair services.
• Monitor vendor performance and ensure quality of work and competitive pricing.
• Manage vendor relationships and ensure timely payment.
• Oversee all aspects of property maintenance, including preventative maintenance, repairs, and renovations.
• Respond to maintenance requests and emergencies promptly and efficiently.
• Maintain accurate records of maintenance activities and costs.
• Manage the maintenance budget and track expenses.
• Oversee the maintenance and updating of property management systems to ensure accurate and detailed property records are maintained for the property portfolio.
• Work closely with the wider property management team to ensure consistency is delivered throughout the business.
• Prepare reports on maintenance costs and performance.
• Identify opportunities to reduce maintenance costs and improve efficiency.
• Communicate effectively with tenants, landlords, and other stakeholders.
• Collaborate with other departments to ensure smooth operations.
• Maintain a high level of professionalism and customer service.
• Provision of weekend Duty Manager cover on a rota basis.
• Operational involvement in the organisations Salvage Planning.
• H&S management of department staff.

Skills and Qualifications

• Extensive experience in commercial property management, property development, or asset management.
• Strong leadership, communication, and interpersonal skills.
• Ability to negotiate effectively with tenants, contractors, and other stakeholders.
• Strong understanding of financial principles and budgeting.
• Ability to analyse data and make informed decisions.
• Proficiency in relevant software and systems.
• In-depth knowledge of commercial and residential property regulations and best practices.

To Apply

If you feel you are a suitable candidate and would like to work for Northumberland Estates, please do not hesitate to apply