H&S and Compliance Officer

The Grove Medical Centre; Egham; On-site; GBP 80,000 - 100,000; Part time

Job summary

A local medical practice in Egham is seeking a Compliance Officer for a part-time role (20 hours/week). The position involves overseeing Health & Safety compliance, coordinating equipment servicing, and assisting the Practice Manager with various responsibilities. Ideal candidates will have strong communication skills, time management abilities, and experience in compliance, particularly in a healthcare setting. The role requires good proficiency in Microsoft Word and Excel, and offers a structured environment with supportive colleagues.

Qualifications

• Experience as a compliance officer preferred.
• Ability to communicate well with others is crucial.
• Willingness to learn new systems.

Responsibilities

• Support Practice Manager in Health & Safety responsibilities.
• Maintain compliance with Health & Safety legislation.
• Organize equipment servicing and PAT testing.

Skills

Compliance awareness

Time management

Effective communication

Microsoft Word proficiency

Microsoft Excel proficiency

Initiative

Job description

To provide comprehensiveoversight and support to the GP Partners, and the Practice Manager.

PLEASE NOTE: This is a part-time role for 20 hours, ideally 07:00 - 11:00 daily.

Main duties of the job

HEALTH & SAFETY

• To support the Practice Manager by accepting delegated responsibility for Health & Safety issues and to take reasonable steps to keep up to date with current legislation so that compliance with Health & Safety legislation is achieved.
• To look after the Maintenance log book and get the work completed by Handyman or contractor
• To schedule all equipment servicing and PAT testing.
• To schedule all external H&S risk assessments.
• To complete daily compliance checks in all clinical rooms.
• To complete monthly compliance checks and report any non-compliance.
• To take and submit gas, electricity and water meter readings.

To organise outside provider to test water samples for Legionella

• To liaise with our external cleaning company.
• To complete H&S and Fire inductions for all new staff, students, trainees and residents.

Assist the Practice Manager in adhering to Care Quality Commission standards and in preparation for inspections.

About us

Grove Medical Centre is a GP practice located in a residential area of Egham. The practice provides GP services to 15,500 patients.

Services are provided from one location:

Grove Medical Centre - The Grove, Church Road, Egham, Surrey TW20 9QN.

There is a team of 3 GP partners, 7 salaried GPs (male and female). The practice is also a training practice for doctors.

Training practices help qualified doctors, known as registrars, complete the final stages of their GP training. The practice also provides training for nurses and paramedic practitioners.

The practice has a team of 3 nurses who provide nurse-led clinics and 5 healthcare assistants. The practice is supported by 2 clinical pharmacists and a Physician Associate who were employed by the Primary Care Network SASSE 2. GPs and nurses are supported by the practice manager, operations manager, team leaders and a team of reception, administration staff and care coordinators.

Grove Medical Centre is open 8am to 6.30pm Monday to Friday. The practice is part of a hub of GP practices which provides extended access appointments for patients during the week until 8pm and at weekends. Patients are able to access Out of Hours services through NHS 111.

Job responsibilities

Job Responsibilities

HEALTH & SAFETY

• To support the Practice Manager by accepting delegated responsibility for Health & Safety issues and to take reasonable steps to keep up to date with current legislation so that compliance with Health & Safety legislation is achieved.
• To look after the Maintenance log book and get the work completed by Handyman or contractor
• To schedule all equipment servicing and PAT testing.
• To schedule all external H&S risk assessments.
• To complete daily compliance checks in all clinical rooms.
• To complete monthly compliance checks and report any non-compliance.
• To take and submit gas, electricity and water meter readings.

To organise outside provider to test water samples for Legionella

• To liaise with our external cleaning company.
• To complete H&S and Fire inductions for all new staff, students, trainees and residents.

Assist the Practice Manager in adhering to Care Quality Commission standards and in preparation for inspections.

FIRE & SAFETY MAINTENANCE

• To act as the Responsible Person Head Fire Warden
• Ensure the mandatory training of all members of staff is up to date.
• Ensure Fire wardens are up to date with training.
• Liaise with outside contractors to avoid adverse effects on the alarm system
• To liaise with Index Security who oversee Fire and Intruder system.
• To ensure the Fire Pouch is updated regularly.
• To keep the fire-log up to date
• To carry out weekly fire tests and to record the results in the Fire File
• To carry out weekly walk round of all fire exits
• To ensure all members of Staff complete an Emergency Evacuation Questionnaire
• To ensure all Staff returning from long term sick do not need a Personal Emergency Evacuation Plan.

Person Specification

Experience

• The post-holder ideally should have experience as a compliance officer, regardless of the sector.
• Excellent Microsoft Word, Excel and email skills are essential.
• The ability to communicate well with people at all levels is important; the post-holder will be expected to use his/her initiative
• Good time management skills and ability to prioritise workload
• Ability to ensure all H&S checks are completed at the correct intervals.
• Willingness to learn new systems and be confident in their use
• Sound knowledge of estates management terminology is preferable but not necessary
• Ability to work as part of a team and develop with the needs
• Experience of working with healthcare professionals and or previous experience in the NHS.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.