Fleet Coordinator

Irwin M&E Limited; Craigavon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading logistics company in Northern Ireland seeks a Fleet Coordinator to manage daily vehicle operations, including maintenance and compliance, while providing support to drivers. The ideal candidate will have experience in logistics, strong organisational skills, and a valid UK driving license. This role offers ongoing training and various benefits, including enhanced leave and wellness programs.

Benefits

Ongoing training and development opportunities

Health cash plan

Enhanced paternity and maternity leave

Additional holiday increase with length of service

Team building activities

Employee recognition awards

Health and social event calendar

Long service awards

Enhanced marriage leave

Kingsbridge Membership Club

Qualifications

• Proven experience in a logistics or fleet coordination role.
• Experience in accident or incident management.
• Valid UK driving licence.

Responsibilities

• Coordinate vehicle maintenance and manage schedules.
• Oversee accident and incident management processes.
• Ensure driver compliance and documentation management.
• Monitor and report on fleet performance metrics.

Skills

Organisational skills

Communication skills

Problem-solving abilities

Multitasking skills

Proficiency in MS Office

Understanding of vehicle maintenance

Health & Safety knowledge

Tools

Fleet management systems

Job description

Job Summary

We are seeking a highly organised and detail-oriented Fleet Coordinator to manage the daily operations of our vehicle fleet. This role involves coordinating vehicle maintenance, ensuring compliance with legal and safety standards, scheduling usage, and supporting drivers to ensure efficient and effective transport operations. A key responsibility includes overseeing accident management processes to minimize vehicle downtime and ensure appropriate reporting and follow-up. The Fleet Coordinator will also take ownership of accident management, driver documentation, and telematics reporting to ensure a safe, efficient, and compliant fleet.

Main Duties and Responsibilities

Vehicle management

• Coordinate the scheduling, maintenance, and repair of company vehicles working alongside our fleet partners
• Monitor vehicle usage and condition, mileage, and fuel consumption to optimize efficiency
• Work alongside our fleet partner to ensure maintenance of accurate records for each vehicle including insurance, service history, MOT, and tax
• support compliance with all relevant regulations and company policies
• Liaise with drivers, service providers, and internal departments and senior managers to resolve issues quickly and effectively
• Manage breakdowns and emergency roadside assistance
• Support vehicle allocation based on operational needs
• Track and manage fleet-related expenses and assist in budget planning
• Maintain and administer fleet management systems, ensuring data accuracy and timely reporting

Accident Management:

• Coordinate with insurance providers, repair services, and authorities
• Support investigations, maintain accident records and ensure all incidents are closed out effectively while maintaining rigorous records

Driver Compliance:

• Manage driver authorisation and documentation ensuring only qualified and approved staff operate company vehicles.
• Coordinate driver inductions and support ongoing compliance training

Speeding and Behaviour Monitoring:

• Use telematics systems to track driver behaviour, including speeding, harsh braking, and idling and produce reports on trends for senior management.
• Liase with HR and senior management team to conduct speeding and driving disciplinaries where necessary to address non-compliance

Requirements:

• Proven experience in a logistics or fleet coordination role.
• Experience in accident or incident management.
• Strong organisational and multitasking skills.
• Excellent communication and problem-solving abilities.
• Proficiency in MS Office and fleet management systems.
• Understanding of vehicle maintenance schedules and legal compliance
• Valid UK driving licence
• Health & Safety knowledge related to fleet operations.

The Company Offers

• Ongoing training and development opportunities
• Working alongside experts in their field
• Health cash plan including compensation for dentistry and optical well being
• Enhanced maternity and paternity leave
• Additional holiday increase with length of service
• Team building and activity days
• Monthly employee value-based recognition award – monetary gift
• Health, wellbeing and social calendar of events
• Long service awards
• Enhanced marriage leave
• Kingsbridge Membership Club

We are a Responsible Body for AccessNI. A disclosure check will be undertaken; however, a criminal record will not necessarily be a bar to obtaining this role. Our policy on the recruitment of ex-offenders is available on request.