Fleet Admin Assistant

Room at the Top Recruitment; Hoddesdon; On-site; GBP 30,000; Full time

Job summary

A respected recruitment agency is seeking a Fleet Admin Assistant in Hoddesdon to join their client's fleet operations team. This full-time role offers a competitive salary of £30,000 with a Monday-Friday schedule, focusing on administration tasks, liaising with clients, and maintaining fleet efficiency. Candidates should possess strong communication skills and a proactive approach. Benefits include a generous holiday allowance and workplace pension, making this an excellent opportunity for career growth.

Benefits

20 days holiday plus Bank Holidays

Workplace pension

Employee Recognition Award

Employee Referral Scheme

Qualifications

• Flexibility to adapt to changing demands and priorities.
• Proactive approach to problem-solving.
• Strong communication skills for client interactions.

Responsibilities

• Assist with administration of a growing fleet of vehicles.
• Manage documents and data on fleet management software.
• Process invoices for maintenance and repairs.
• Book appointments for vehicle maintenance.
• Liaise with clients to ensure timely service.

Skills

Flexible

Proactive

Good communication skills

Driving licence (preferable)

Job description

We're thrilled to present a fantastic opportunity for a Fleet Admin Assistant to join our highly respected client based in Hoddesdon! As a key member of the fleet operations team, you'll play an important role in keeping the wheels turning—supporting day-to-day operations, driving efficiency, and helping the department run like a well‑oiled machine.

This is a full‑time, permanent position offering a competitive £30,000 salary. You'll enjoy a steady Monday‑Friday schedule, working 8am‑5pm with a 30‑minute break each day. If you're looking for stability, growth, and a chance to make an impact in a dynamic environment, this could be the perfect next step in your career!

Duties include:

• Assisting with administration of a growing fleet of vehicles for a company operating nationwide.
• Adding documents, data and amendments to fleet management software - Fleet Check (training will be given)
• Processing invoices for maintenance & repairs and V5s, MOTs, service records etc
• Booking external appointments for maintenance and repairs
• Warranty Issues
• Liaising with clients to ensure appointments are met
• Fleet Breakdown: liaising with manufacturer 'breakdown' Policy
• Fleet Livery.
• Arranging dates with suppliers and following through to completion Tracker Administration.
• Fitting, monitoring, stock of tracker, booking appointments through to installation (Tracker software training given)
• Raising maintenance and repairs purchase orders (Accounts software training given)
• Process of weekly fleet reports - mileages, safety check etc
• De‑fleeting
• DVLA checks for fleet drivers
• Answering phone, responding to and processing emails

Required Skills/ Qualifications:

• Flexible
• Proactive
• Good communication skills
• Driving licence (preferable)

Benefits:

• 20 days holiday plus Bank Holidays, increasing to 22 days after 2 years employment
• Workplace pension on completion of probation period
• Employee Recognition Award
• Employee Referral Scheme