Finance, Procurement & Admin Assistant

Ortolan; Greater London; On-site; GBP 30,000; Full time

Job summary

A leading event services provider is seeking a Finance, Procurement & Admin Assistant for maternity cover until December 2026. This full-time role is office-based in Angel, London and is ideal for a recent graduate wanting to gain experience across finance, operations, and business administration. You will have a broad scope of responsibilities from credit control to general admin, while collaborating with senior management. Competitive salary of £30,000 per year with a structured working pattern of Monday to Friday, 09:00-17:30.

Benefits

Opportunity for development

Collaborative team environment

Central London location with excellent transport links

Qualifications

• Confident working with numbers and ensuring accuracy.
• Able to write clear and professional emails.
• Able to manage multiple tasks and prioritise effectively.
• Strong work ethic, consistency, and commitment to deadlines.
• Willing to help colleagues and take ownership of tasks.
• Confident dealing with incoming enquiries and accounting queries.

Responsibilities

• Assist the Finance Director with banking and customer queries.
• Assist with procurement and ensure timely deliveries.
• Provide general administration support including data entry.
• Update staff attendance and payroll documentation.

Skills

Detail-oriented

Strong communication skills

Organised and efficient

Reliable and punctual

Flexible and proactive

Good working knowledge of Microsoft 365

Team player

Comfortable working under pressure

Education

Degree level in Business Studies or similar discipline

Tools

Microsoft Excel

Microsoft Outlook

Microsoft SharePoint

Job description

• Title: Finance, Procurement & Admin Assistant
• Type: Contract
• Full or Part-Time: Full-Time
• Location: Angel, London, England

Finance, Procurement & Admin Assistant

12-Month Maternity Cover

This role is ideal for a recent graduate looking to build experience across finance, operations, procurement, and business administration. You will gain broad exposure to multiple functions and develop hands‑on skills that create a strong foundation for future career progression.

Department: Finance and Administration

Reports to: Finance Director

Employment Type: Full‑time, Office‑Based, Fixed‑Term (Maternity Cover)

Contract Length: Maternity cover until December 2026

Salary: £30,000 per year

Work pattern: Monday to Friday, 09:00‑17:30

Start Date: Immediately

About Halo

Halo is one of the leading providers of event equipment and services in Central London.

For over 30 years, we have secured a solid reputation for being at the forefront of the event industry – sharing our vast experience in all aspects of productions, design, and original solutions.

We offer the best in design and technology, with a complete service where our clients receive guidance to make the right choices.

Role Overview

Halo are looking for a Finance, Procurement & Admin Assistant to support the company's activities and assist the Finance Director with customer queries, credit control, procurement, general admin and payroll.

Key Responsibilities

Credit Control / Accounts

Assist with:

• Sending timely reminder emails and payment links to customers, ensuring a professional and consistent approach to debt collection.
• Issuing statements, credit notes and conducting credit checks to support accurate customer account management.
• Responding to customer accounting queries promptly and professionally, providing clear information and resolving discrepancies.
• Supporting the Finance Director with chasing late payments and monitoring overdue balances.
• Processing consumable sales, raising invoices, updating records and ensuring correct allocation within the accounting system.
• Maintaining accurate financial documentation and supporting month‑end housekeeping tasks where required.

Procurement

Assist with:

• Taking purchase requests from all departments (warehouse, production, sales, operations) and processing orders and supplier payments.
• Ensuring all purchased goods are received on time, in correct quantities and meeting required specifications, escalating issues when necessary.
• Coordinating dispatches, returns, replacements or warranty claims in liaison with suppliers.
• Entering purchase orders, invoices and delivery notes into the accounting software with high accuracy.
• Conducting regular stock checks and verifying stock levels across internal systems, ensuring alignment between digital and physical inventory.
• Maintaining up‑to‑date pricing and costing information on the Asset Register and booking system.
• Filing and organising supplier invoices and ensuring compliance with internal finance procedures.
• Supporting supplier relationship management by maintaining clear communication, tracking lead times and monitoring quality or delivery issues.

General Admin

Assist with:

• Handling incoming calls, enquiries and external communications, directing them to the appropriate teams.
• Providing general office administration support, including documentation, filing, data entry, scheduling and process updates.
• Supporting the Managing Director and Finance Director with ad‑hoc tasks, reporting and operational follow‑ups.
• Updating systems, maintaining accurate records and ensuring internal information is kept organised and accessible.
• Assisting with internal compliance tasks, such as maintaining policy documents, on‑boarding paperwork and system changes.
• Helping to maintain a tidy, organised and efficient office environment.

Payroll Support

Assist with:

• Updating the staff attendance system daily, ensuring accuracy of start times, absences and overtime.
• Preparing timesheet downloads and documentation required for payroll processing.
• Flagging inconsistencies or missing information for review by the Finance Director.
• Supporting the smooth monthly payroll cycle by ensuring all relevant data is complete, accurate and submitted on time.

Required Skills

• Numerate and detail‑oriented – confident working with numbers, checking calculations, and ensuring accuracy in invoices, stock data and financial entries.
• Literate with strong communication skills – able to write clear, concise and professional emails to customers, suppliers and colleagues.
• Organised and efficient – able to manage multiple tasks, prioritise effectively and maintain structure in a busy, time‑sensitive environment.
• Reliable and punctual – demonstrates a strong work ethic, consistency and commitment to meeting deadlines.
• Flexible and proactive – willing to help colleagues, take ownership of tasks, and support the wider team during busy operational periods.
• Good working knowledge of Microsoft 365 – particularly Excel, Outlook and SharePoint for day‑to‑day administration and data handling.
• Professional phone manner – confident dealing with incoming enquiries and accounting queries.
• Team player – able to work well with others across Finance, Procurement, Operations and Office functions.
• Comfortable working under pressure – maintains accuracy and calm during peak operational moments (e.g., month‑end, stock checks, client deadlines).
• Ideally educated to degree level in Business Studies, Business Management or a similar discipline, or with experience in a finance/administration environment.

What We Offer

• A stable full‑time, fixed‑term role (maternity cover until December 2026).
• Clear office‑based working pattern – Monday to Friday, 09:00‑17:30 in our central London location.
• Scope for development within finance, procurement, office administration and operations.
• Day‑to‑day collaboration with the Finance Director and Managing Director, offering exposure to senior decision‑making and commercial operations.
• Varied experience across finance, procurement and administration, giving a broad understanding of how a production/events business functions.
• Opportunity to work within a friendly, supportive and collaborative team environment.
• A role well suited to a graduate who wants to build practical skills and gain experience across finance, operations and administration.
• Central London location (Angel, Islington) with excellent transport links.

How to apply

Email your CV and a short description of why you think you are a perfect fit to our Hiring Manager at [e-mail].

By applying for this role, your details will be sent to Ortolan People, who are acting as consultants for the hiring company. Ortolan People are engaged to provide recruitment support in processing applications. We will endeavor to respond to all applicants within three working days.