Finance Manager

Giffords Surgery; Melksham; On-site; GBP 30,000 - 45,000; Part time

Job summary

A local healthcare practice in Melksham is seeking an experienced Finance Manager for 20 hours a week. This senior position requires a leader with expertise in bookkeeping, payroll, and financial systems. The role includes managing finances, forecasting workflow, and collaborating with the Management Team. The ideal candidate is expected to navigate complexities within the healthcare setting and lead effectively. The practice fosters a supportive environment, with initiatives for staff wellbeing and team coherence.

Benefits

Health and fitness initiatives

Quarterly team socials

Annual charity recognition days

Qualifications

• Appropriate qualification in Bookkeeping or Accounting.
• Experience of using accounting software to a high level.
• Payroll and pensions experience is essential.

Responsibilities

• Manage practice finances, maximising income and reducing expenditure.
• Accurately monitor cash flow and predict workflow.
• Review all income and expenditure statements.

Skills

Excellent communication skills

Strong IT skills

Excellent leadership skills

Proven problem-solving skills

Education

AAT Accounting Qualification

A Level/Degree in business or accountancy

Tools

Quickbooks

Microsoft Office

Job description

Giffords Surgery is seeking an experienced Finance Manager to join our team for 20 hours a week over two days. We are a well-established, successful forward-thinking practice operating in Melksham, Wiltshire. Widely respected for our collaborative working, training, teaching and diversification, we embrace change and new technologies. There is strong team ethos and excellent working environment.

You will be working in collaboration with our Management Team and Managing Partner to ensure the business is running efficiently, effectively and is compliant and profitable. This is a senior role so you should be experienced and confident and have leadership experience; you should be able to work autonomously, problem solve, and be able to develop your own systems and processes to manage your work.

Main duties of the job

You will have full accountability for managing the bookkeeping, maintaining Quickbooks and monitoring cashflow. You will regularly report to the Partners and work collaboratively with our external accounting firm to ensure an accurate set of end of year accounts. You will be responsible for administering payroll. Working closely with other members of the Senior Management Team to ensure we are compliant, staff are well supported and policies and procedures are followed. You should be compassionate and understanding of the complexities involved in managing people. You will not be directly line managing team members but as part of the Senior Management Team you may be required to assist with on the day problem solving which will require calm, patient and confidence. The hours will be required over two days. You will need to be part of the management team on site, ensuring sufficient management cover across Monday to Friday.

Prerequisites:

Appropriate qualification in Bookkeeping or Accounting. Experience of using accounting software to a high level. Payroll and pensions experience is essential. Knowledge of Data Protection and Record Keeping. Some leadership and experience within Primary Care finance desirable but not essential.

About us

Giffords surgery has 14,400 patients. We are a friendly and supportive team. Giffords surgery works hard to provide a vibrant and positive working environment for its employees. We regularly recognise and reward our employees by doing that bit extra.

For example, health and fitness initiatives (taking part in Steps for March, Weight Loss and fitness group, fundraising events). We endeavour to take part and recognise annual charity and recognition days (Red Nose Day, Womens and Mens Days, Nurses Day etc).

Our twelve days of Christmas for staff have become a regular fixture to our calendar in addition to quarterly team socials.

If Giffords sounds like a team you would like to join. Then please make contact to arrange a visit or discuss the role in more detail.

Job responsibilities

The following are the core responsibilities of the Finance Manager. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:

• Manage practice finances, maximising income and reducing expenditure
• Accurately monitor cash flow, forecast and predict workflow corresponding to income
• Review all income and expenditure statements, identifying any inaccuracies and rectifying such issues
• Ensure invoices are paid within the given time frame
• Maintain an effective system for the handling of petty cash and cheques
• Submit year‑end figures liaising with the organisation's accountant
• Manage and oversee the organisation's pension scheme, retaining accurate records
• Manage partners' drawings
• Manage and oversee PAYE for all organisation staff
• Present financial forecasts to partners as and when required
• Ensure the presentation of monthly financial reports is of a high standard
• Ensure that effective financial controls are in place and processes are adhered to
• Understand and brief the management team on the financial implications of contract and legislation changes affecting the organisation
• Maintain an effective working relationship with the PCN Finance Managers and ICB, ensuring the organisation receives a proportionate and equitable allocation of resources

Person Specification

Qualifications

• GCSE grade A to C in Maths and English
• AAT Accounting Qualification or evidence working towards
• A Level/Degree level education, ideally business or accountancy.

Experience

• Experience of working with the general public
• Experience of managing accounts
• Experience of maintaining financial information systems
• Experience of managing large multidisciplinary teams
• Experience of performance management, including appraisal writing, staff development and disciplinary procedures
• Experience of successfully developing and implementing projects
• Experience of financial planning and forecasting
• Experience of workforce planning, forecasting and development
• Experience of working in a healthcare setting
• Experience of using the Quickbooks financial system
• Experience of primary care/running costs for NHS organisations
• Relevant health and safety experience
• Experience of chairing meetings, producing agendas and minutes

Skills

• Ability to exploit and negotiate opportunities to enhance service delivery
• Excellent communication skills (written, oral and presenting)
• Excellent leadership skills
• Strong IT skills (Microsoft Office and Quickbooks)
• Strategic thinker and negotiator
• Ability to prioritise and work to tight deadlines in a fast‑paced environment
• Effective time management (planning and organising)
• Ability to network and build relationships
• Proven problem‑solving and analytical skillsAbility to develop, implement and embed policy and procedure
• Ability to motivate and train staff

Personal Qualities

• Polite and confident
• Flexible and co‑operative
• Excellent interpersonal skills
• Motivated and proactive
• Ability to use initiative and judgement
• Forward thinker with a solutions‑focused approach
• High levels of integrity and loyalty
• Sensitive and empathetic in distressing situations
• Ability to work under pressure
• Confident, assertive and resilient
• Ability to drive and deliver change effectively
• Ability to motivate teams, enhance morale and maintain a positive working environment, including team‑building sessions

Other requirements

• Flexibility to work outside of core office hours
• Maintain confidentiality at all times
• Full UK driving licence

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.