Finance Assistant - Debtors

Alternative Futures Group; Liverpool City Region; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A social support organization is seeking a candidate to aid the Financial Accountant by managing the sales ledger, processing invoices correctly, and ensuring accurate financial records. This role is home-based with occasional travel in the northwest and offers flexible working options including a 9-day fortnight or 4.5-day week.

Benefits

Flexible working options

Support for work-life balance

Qualifications

• Basic education, literacy and numeracy skills.
• Proven experience within a Sales Ledger environment.
• Ability to work accurately under pressure and meet deadlines.

Responsibilities

• Set up and maintain sales ledger accounts.
• Process customer invoices and ensure accurate billing.
• Perform debtor account reconciliations.

Skills

Keenness to learn

High-quality service

Effective communication

Numerical data processing

Financial data manipulation using Excel

Education

Maths GCSE

Tools

Excel

Windows-based applications

Job description

In line with Alternative Futures Group mission, vision and values the job holder will provide effective support to the Financial Accountant. The primary responsibility will be for the smooth running of the sales ledger ensuring all customer/commissioner invoices are processed and settled in a timely manner.

Responsibilities

• Setting up and maintaining sales ledger accounts on to the Finance System
• Efficient and effective processing of customer/commissioner invoices, ensuring the amounts invoiced are correct and maximise the income to AFG.
• Ensuring accurate invoicing and facilitating prompt query resolution.
• Debtor account reconciliations – ensure the balance sheet control accounts are up to date at all times for each customer/commissioner, cash receipts are posted promptly, and all outstanding debts are pursued in accordance with AFG policies and procedures
• Raising sales invoices and credit notes in a timely manner and in line with agreed billing schedules.
• Collecting cash through the production of reminders, statements and through regular contact with customers via telephone, e-mail and letter.
• Ensuring financial and business controls are adhered to.
• Assisting with processing and accurate allocation of receipts.
• Issuing copy invoices/statements when required.
• Assisting with reconciliation of unallocated cash.
• Raising manual invoices and credits.
• Producing debtor reports; provide information to assist with company cash flow forecasts and ensure that processes and procedures are maintained in line with corporate requirements.
• Posting journals to the nominal ledger and correction of mis-postings.
• Compiling and submitting statistical information required by the Government or any other Statutory Body.
• Producing monthly and ad-hoc management information.
• Adhering to the year-end timetable and liaison with the auditors and other business colleagues to assist in the production of statutory accounts.
• Producing working papers to audit standard for the year end external audit.
• Provide cover within the Financial Accounting Team.
• Undertake one-off projects as and when required.
• Any other duties commensurate with this role.

Knowledge, Skills and Abilities

• Keenness to learn, absorbs as much relevant knowledge and experience as possible and adapts to change quickly and co-operatively.
• A valued member of the team who provides support to others and contributes to creating an open culture and productive working environment.
• Demonstrates a genuine desire to provide a high-quality service.
• Is able to communicate effectively with customers and colleagues at all levels.
• Able to work confidently with both numerical and other data. Able to input and process data quickly and accurately.
• Ability to interpret and manipulate large amounts of financial data using excel spreadsheets.
• Keenness to make improvements, offering suggestions and taking action to implement changes.

Person Specification

• Essential Qualifications, Skills, Experience and Knowledge
• Basic education, literacy and numeracy skills
• Maths GCSE
• Proven experience within a Sales Ledger environment
• Demonstrate experience of working accurately under pressure within strict deadlines
• Knowledge of Windows based applications
• Keenness to learn, absorbs as much relevant knowledge and experience as possible and adapts to change quickly and co-operatively.
• A valued member of the team who provides support to others and contributes to creating an open culture and productive working environment.
• Demonstrates a genuine desire to provide a high-quality service.
• Is able to communicate effectively with customers and colleagues at all levels.
• Able to work confidently with both numerical and other data. Able to input and process data quickly and accurately.
• Ability to interpret and manipulate large amounts of financial data using excel spreadsheets.
• Keenness to make improvements, offering suggestions and taking action to implement changes.

Additional information

This role is home based with occasional travel within the north west required for meetings etc. With our extended flexible working options, you can choose to work a 9-day fortnight or a 4.5-day week, supporting our employees with their work life balance.

This post is Band I as per our banding structure