Finance Assistant

Tandridge Learning Trust; Tandridge; On-site; GBP 25,000 - 35,000; Full time

Job summary

A trust dedicated to education is seeking a Financial Administrator to provide efficient financial support. This role involves processing financial transactions for multiple schools, ensuring accuracy and timely management of invoices and orders. The successful candidate will possess strong financial skills, relevant qualifications, and the ability to maintain confidentiality. Responsibilities include managing purchase orders, liaising with suppliers, and supporting the finance team to ensure effective budget usage.

Qualifications

• Excellent financial administrative skills to support the finance team.
• Experience with financial systems and procedures.
• Ability to process invoices and manage financial records.

Responsibilities

• Provide financial administrative support under the direction of the MAT Finance Manager.
• Process purchase orders and invoices accurately.
• Monitor outstanding commitments and liaise with school staff regarding discrepancies.

Skills

Financial administration

Attention to detail

Communication

Confidentiality

Analytical skills

Education

Relevant financial qualification

Tools

PSF Financials

IRIS Financials

Job description

We are seeking to for the Central Trust Financial Team, to provide efficient and effective support as part of the Trust shared services Finance team, ensuring that the financial responsibilities of the Trust are met to a high standard. This role is responsible for day-to-day financial processing for all schools in the Trust in an efficient and timely manner. Key responsibilities and duties

• To provide high quality financial administrative support to the Trust's Finance Team under the direction of the MAT Finance Manager.
• Input information into the Trust's financial system, PSF Financials, in accordance with financial procedures.
• Process purchase orders for appropriate equipment and materials accurately within agreed authorisation and timescales and submit to supplier's/budget holders.
• Actively chase and monitor the goods received notes on the Trust's finance system against appropriate orders, checking for accuracy against quantity delivered and liaising with members of the school office team to confirm goods receipt or resolve any discrepancies.
• Monitor outstanding commitments on the finance system to ensure current and valid to assist schools to effectively utilise their budgets
• Open and distribute any post and highlight any items of importance
• Process invoices within the terms stated by the supplier. Ensuring the invoices are checked against purchase order and goods received notes, ensuring appropriate authorisation and payment in accordance with the agreed procedures and timescales.
• Deal with queries from suppliers, customers, Academy's and other parties as is necessary, in a professional and efficient manner.
• Assist with the preparation of pay lists for authorisation to process payments by BACS following the correct authorisation process.
• Send remittance advice, sales receipts and other necessary communications to suppliers/customers in a timely manner.
• Assist with the receipt of monies brought into the finance department and process for regular banking.
• Process staff expense payments and keep appropriate records.
• Process credit card purchases preparing a reconciliation monthly and highlighting any abnormalities to the MAT Finance Manager JOB ADVERTISEMENT 5
• Maintain a detailed record of all non-invoiced income and expenditure
• Maintain filing of financial information including scanning of invoices and associated documents and attaching to transactions within IRIS Financials.
• Provide support on the recording of trip income and expenditure to ensure accurate records
• Assist in the administration of free school meals, to include FSM vouchers when necessary
• Assist in the accurate recording of grants and other income as required
• Run reports and analysis to support the reporting of Finance team and Trust KPIs
• Support the MAT Finance Manager and wider Finance team in all areas of finance as required, to enable them to perform their duties for the Trust. Other duties
• To maintain confidentiality at all times in respect of Trust and school-related matters and to prevent disclosure of confidential and sensitive information.
• Share good financial practice across the Trust
• Take responsibility for your own well-being
• Participate in appropriate induction programmes to support new staff into finance
• Provide excellent support for those members of staff who are new to the Trust environment
• Take responsibility for your own career choices and actively seek CPD opportunities.
• Participate in appraisal and the achievement of targets set which will be robust and measurable. Request adequate support to achieve these targets if this is appropriate.
• Contribute to the Trust culture and development by:
• Ensuring that you fulfil your professional responsibilities in relation to financial matters and are carrying out duties effectively.
• Attend and report at finance meetings;
• Supporting the MAT Finance Manager in their plans to rotate duties to ensure each member of the team is able to undertake any duties and that delegation of duties is clearly implemented. Please note that applications will be considered upon receipt. Early applications are encouraged as we reserve the right to close the recruitment process once a suitable candidate is appointed. Visits welcome. This post is exempt from the Rehabilitation of Offenders Act 1974, subject to the filtering rules which 'protect'