FAMS Administrator

Advance TRS; Willenhall; On-site; GBP 30,000 - 40,000; Full time

Job summary

A logistics management firm is seeking a FAMS Administrator to manage the Fleet Asset Management System for maintenance activities. This role involves tracking inventory, assisting in maintenance scheduling, and ensuring accurate reporting. Candidates should have prior experience in a maintenance or asset management environment and strong IT skills. This position offers a depot-based role in Birmingham with opportunities for process improvement and compliance adherence.

Qualifications

• Experience in a maintenance, engineering, or asset management environment, preferably in rail.
• Familiarity with asset management systems like FAMS.
• Competent in Microsoft Office applications.

Responsibilities

• Manage the Fleet Asset Management System (FAMS) for the seasonal fleet.
• Assist in managing planned maintenance tasks and tracking work orders.
• Coordinate the purchase of non-FAMS items and maintain asset information.
• Work with teams to improve data capture and reporting.

Skills

Strong IT skills

Attention to detail

Communication skills

Tools

FAMS

Maximo

SAP

Microsoft Office

Job description

Role Title : FAMS Administrator

Reports to : Depot Supervisor / Engineering Manager (as appropriate)

Location : Depot-based - Birmingham

Contract Reference : Operation & Maintenance of Network Rail's Seasonal Fleet

Role Purpose

To manage the Fleet Asset Management System (FAMS) for the Seasonal Treatment MPV fleet, ensuring all maintenance, asset, and inventory activities are accurately recorded, tracked, and reported to support operational efficiency and compliance.

Key Responsibilities

FAMS System Administration

Assist the Supervisor in managing planned maintenance tasks in FAMS by ensuring accurate and timely data entry, documentation, and system updates.

Support the Supervisor in tracking work orders by providing up-to-date information on spares, consumables, labour, meter readings, and supporting documentation in FAMS.

Assist the Supervisor by providing up-to-date inventory information to help ensure required parts are available for scheduled maintenance and repairs.

Coordinate the purchase of non-FAMS items and consumables, ensuring timely procurement to support depot operations and maintenance activities.

Maintain asset information, including asset lists, serialised parts, and condition management.

Develop expertise in FAMS, including generating and interpreting system reports to support maintenance and inventory management.

Raise work orders for emergency, unscheduled, and deferred maintenance, ensuring sufficient detail for review and approval.

Ensure all maintenance and fault data is up to date within 24 hours of occurrence.

Process Improvement

Work with engineering and operational teams to improve data capture, reporting, and system functionality.

Support the implementation of system updates, training, and process changes as required by the Employer.

Key Skills & Competencies

Strong IT skills, with experience in asset management or maintenance management systems (FAMS, Maximo, SAP, or similar).

High attention to detail and accuracy in data entry and record-keeping.

Ability to interpret technical maintenance documentation and translate into system records.

Good communication skills for liaison with engineering, operations, and management teams.

Provide guidance and mentorship to depot staff on FAMS-related issues, supporting their effective use of the system.

Qualifications & Experience

Experience in a maintenance, engineering, or asset management environment (railway or similar regulated industry preferred).

Familiarity with FAMS or equivalent asset management systems.

Competence in Microsoft Office (Excel, Word, Outlook).

Contractual & Compliance Requirements

Adhere to all requirements for data management, reporting, and audit as set out in the CP7 Contract and associated technical work scope.

Support compliance with Network Rail standards, including NR / L3 / SCO / 311 and relevant HSE requirements.

Participate in training and competence assessments as required.

Inventory Management

Set and monitor Reorder Points (ROP) and Economic Order Quantities (EOQ) for all stock items to ensure timely replenishment and cost efficiency.

Maintain accurate BIN locations for all items to support efficient picking, storage, and cycle counting.

Ensure all items have a default BIN location; avoid blank BINs to streamline receipt and storage.

Use Goods Receipt Notes (GRN) to verify all incoming shipments against electronic dispatch records.

Follow Shipment Receiving process for all FAMS arts.

Record all inventory movements (issue, transfer, return) in FAMS or equivalent systems for full traceability.

Conduct regular cycle counts to reconcile physical stock with system records, aiming for 100% annual coverage.

Maintain and develop FAMS dashboards to ensure accurate real time reporting of stock positions.

Organise containers and storage areas by function, ensuring clear labelling and accessibility.

Maintain cleanliness and order in all storage areas to support audit readiness and operational efficiency.

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.