Faculty Facilities Assistant - BUSFC1002

University of Leeds; Leeds; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A prestigious higher education institution is seeking a Facilities Assistant to support the Facilities Manager in day-to-day operations, offering a hybrid working model. The ideal candidate will have experience as a PA or Facilities Assistant, excellent organisational and interpersonal skills, and a commitment to delivering exceptional support. This role offers the chance to manage a busy workload while practicing confidentiality and discretion. Generous leave and personal development opportunities will be provided.

Benefits

26 days holiday plus 16 bank holidays

Generous pension scheme options

Discounted gym membership

Access to childcare and travel schemes

Personal development courses

Qualifications

• Experience providing support as PA or Facilities Assistant in a complex organization.
• Strong commitment to delivering exceptional support.
• Ability to manage a complex workload and maintain confidentiality.

Responsibilities

• Support the Facilities Manager in day-to-day operational management.
• Work independently and proactively within a busy environment.
• Manage electronic diary and correspondence accurately.

Skills

Interpersonal skills

Organisational skills

Communication skills

Attention to detail

Ability to multi-task

Job description

This role will be based on the university campus with scope for it to be undertaken in a hybrid manner. We are also open to discussing flexible working arrangements.

Do you have experience of providing support as PA or Facilities Assistant, preferably in Higher Education (or a large and complex organisation)? Are you an enthusiastic, high organised and motivated person, with a strong commitment to delivering exceptional support, within a Facilities and Faculty Office team context?

This role will support the Facilities Manager in the day‑to‑day operational management of facilities working both in the Faculty Office and occasionally on Reception. With previous experience as a PA or Facilities Assistant preferably in Higher Education (or a large and complex organisation), you will have a high level of interpersonal, communication and organisational skills and be able to work independently, proactively and enjoy working in a busy environment. You will demonstrate a high level of attention to detail and have the ability to organise, prioritise and work to tight deadlines. You will be reliable and committed to the job and have the ability to maintain a high degree of confidentiality, diplomacy and discretion. You will be skilled at managing a complex workload accurately including electronic diary and correspondence management. The ability to multi‑task and ensure follow‑up and completion of the tasks in a busy environment is vital.

You should be an enthusiastic and highly organised and motivated person with a strong commitment to delivering exceptional support within the Facilities and Faculty Office team. Demonstrable experience of providing effective, proactive and flexible support is essential. Start date expected to be 26 January 2026.

Further information about the faculty is available using the following web link: www.business.leeds.ac.uk

Please note that due to Home Office visa requirements, this role is not suitable for first‑time Skilled Worker visa applicants. Information on other visa options is available at: https://www.gov.uk/browse/visas‑immigration/work‑visas

What we offer in return

• 26 days holiday plus approx.16 Bank Holidays/days that the University is closed by custom (including Christmas) – That’s 42 days a year!
• Generous pension scheme options plus life assurance
• Health and Wellbeing: Discounted staff membership options at The Edge, our state‑of‑the‑art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development: Access to courses run by our Organisational Development & Professional Learning team.
• Access to on‑site childcare, shopping discounts and travel schemes are also available.

And much more!