Factory Administrator

Industrial Recruitment Solutions Ltd; England; Hybrid; GBP 26,000 - 27,000; Full time

Job summary

A recruitment agency is seeking an organized individual for an administrative role supporting production operations. This position involves maintaining accurate records, coordinating training, and ensuring compliance within both office and production environments. Ideal candidates will possess strong attention to detail, excellent organizational skills, and proficiency in Microsoft Office. The role offers a salary range of £26,000 to £27,000 per annum and requires movement between different areas of the facility.

Qualifications

• Comfortable moving between office and production environments.
• Ability to identify compliance and operational issues.
• Strong record-keeping skills.

Responsibilities

• Monitor and log attendance and workstations.
• Update timesheet logs and verify assignments.
• Manage holiday bookings and monitor PPE usage.

Skills

Strong attention to detail

Organizational skills

Communication skills

Proficient in Microsoft Office

Job description

Job Overview

We are seeking a highly organized and detail-oriented individual to support our production operations by ensuring accurate record-keeping, compliance, and smooth communication between the office and production floor. This role requires frequent movement between the office and production areas, a keen eye for detail, and the ability to proactively identify issues and escalate them appropriately. The ideal candidate will be comfortable handling administrative tasks while staying closely engaged with production activities.

Role is fixed days paying 26,000 - 27,000 p/a

Key Responsibilities

• Monitor and log attendance and workstations of operatives and senior staff; maintain the central resource board.
• Update and maintain accurate timesheet logs.
• Verify operative training levels and workstation assignments, advising of any discrepancies.
• Check that TPM (Total Productive Maintenance) sheets are completed for each shift and report issues to maintenance.
• Collate training documentation and submit to HR; identify training gaps and alert Team Leaders or Seniors.
• Manage holiday bookings, recording temporary and permanent staff absences in central systems or trackers.
• Monitor PPE usage on the production floor and escalate repeated non‑compliance; issue PPE as required.
• Report near‑miss opportunities observed during production walk‑arounds.
• Remind Process Leaders of required people tasks (e.g., return‑to‑work meetings, probation reviews, 1‑2‑1s, AIP reviews).
• Ensure Toolbox Talks (TBT) and Standard Work Procedures (SWPs) are uploaded and current in central files.
• Collect new starter paperwork, create access cards, and manage locker assignments.
• Prepare daily shift reports covering operational performance, PPE adherence, training compliance, TPM completion, and attendance.
• Maintain and update the asset register.
• Distribute internal communications.

Requirements

• Strong attention to detail and accuracy.
• Comfortable moving between office and production environments throughout the day.
• Excellent organizational and record‑keeping skills.
• Ability to identify potential compliance or operational issues and escalate appropriately.
• Strong communication skills and ability to work with multiple teams.
• Proficient in Microsoft Office (Excel, Word, Outlook) and experience with HR/production systems is a plus.

Desirable

• Previous experience in production administration, compliance, or operations support.
• Knowledge of health and safety, quality assurance, and maintenance processes.

Working Conditions

• Hybrid environment: office-based and production floor.