Facilities Systems Manager

Randstad CPE; England; On-site; GBP 40,000 - 50,000; Full time

Job summary

A global facilities management company in Cumbria is seeking a detail-oriented Facilities Systems Manager to oversee the core systems that support the operation of complex buildings. The role involves maintaining systems, collaborating with teams for automation, and training staff on software usage. Applicants should have basic computer skills, strong attention to detail, and experience in supervisory roles. Join a passionate team with a competitive salary and benefits including a pension scheme and ample vacation days.

Benefits

Competitive salary

Generous company pension scheme

33 days annual holiday

Training and progression

Qualifications

• Basic computer skills, including experience with MS Office 365.
• Methodical approach with strong attention to detail.
• Experience in a supervisory or team leader role required.

Responsibilities

• Maintain and update the core facilities management system.
• Collaborate with teams to find areas for digital automation.
• Act as primary contact for system-related questions.
• Coordinate with IT for technical issue resolution.
• Train staff and contractors on system usage.

Skills

Basic computer skills

MS Office 365 experience

Communication skills

Teamwork skills

Attention to detail

Job description

Randstad are seeking on behalf of a global FM client a detail-oriented and proactive Facilities Systems Manager to support a major contract in Cumbria.

This role involves working with digital tools to support the day-to-day running of complex buildings and services. You must be comfortable using computers and keen to learn how software supports large-scale operations.

The Package:

• Competitive salary of up to £50,000 per annum (Depending on experience)
• Permanent, full-time role
• Monday to Friday, 40 hours per week
• Generous company pension scheme
• 33 days annual holiday (including bank holidays)
• Training and progression

Key Responsibilities

• Maintain and update the core facilities management system used to track maintenance, space usage, and equipment.
• Collaborate with operations teams to identify manual processes that can be improved through digital automation.
• Act as the primary person for system-related questions and basic troubleshooting.
• Coordinate with IT departments and software providers to resolve technical issues or implement improvements.
• Ensure all records remain up to date, including asset registers, maintenance schedules, and room usage data.
• Support management by pulling reports and providing data-driven insights from the system.
• Train and support internal staff and external contractors on how to use the system effectively in the field.
• Audit data and processes to ensure company standards are being met.
• Constantly look for ways to leverage the system to make work easier and more efficient for the wider team.

What We Are Looking For

• Basic computer skills, including experience with MS Office 365 (Excel, Outlook) and web-based platforms.
• You should have a methodical approach, strong attention to detail, and an organised way of working.
• Experience in a supervisory or team leader role is required, alongside a baseline understanding of facilities management (FM) environments.
• Strong communication and teamwork skills are essential, as is a genuine willingness to learn new systems and stay updated on software changes.
• Prior experience in facilities, administration, or customer service is highly beneficial.

Interested? Apply today with an up-to-date CV.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.