Facilities Project Manager

Mindspace; City Of London; On-site; GBP 45,000 - 65,000; Full time

Job summary

A leading flexible workspace provider in London is seeking a Right-Hand Person to assist the Senior Director of Projects & Operations. This role focuses on improving member experience through strategic operational projects, including office upgrades and refurbishments. Candidates should be proactive project managers with strong communication skills and a focus on quality. Travel may be required to global locations.

Qualifications

• Proven experience managing refurbishment projects from start to finish.
• Strong expertise in managing budgets and contractor relationships.
• A good understanding of how workspace design impacts user experience.

Responsibilities

• Lead projects for office upgrades and refurbishments across locations.
• Work with design teams to translate visions into feasible projects.
• Ensure seamless project delivery with minimal member disruption.

Skills

Project management

Budget management

Communication

Problem-solving

Attention to detail

Job description

About Mindspace

Founded in 2014, Mindspace is a leading provider of flexible workspaces with an expanding footprint across Europe, Israel, and the US. Our design‑led office spaces and on‑demand offerings such as meeting rooms, event spaces, and daily offices provide the ideal solution for enterprise companies, startups, small businesses, and entrepreneurs adapting to today’s fast‑evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.

Why you’ll love working at Mindspace?

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment : great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long‑term career opportunities globally.

Who is the ideal Mindspacer?

You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in.

About the position

We are seeking a highly motivated and skilled Right‑Hand Person to partner directly with our Senior Director of Projects & Operations. This is a critical role focused on enhancing the member experience through thoughtful and impactful operational projects. Your work will revolve around existing locations, improving them through strategic refurbishments, layout changes, and office upgrades rather than new construction. Based in London

Key Responsibilities

• Project & Refurbishment Management: Lead and execute projects for office upgrades, interior layout changes, and refurbs across our global portfolio. This includes managing all phases from design and procurement to construction and final handover.
• Member Experience Initiatives: Lead projects that directly improve the member journey and experience. This may involve redesigning common areas, upgrading technology and amenities, or reconfiguring office spaces to meet evolving needs.
• Operational Excellence: Provide hands‑on support to on‑site operations teams to ensure seamless project delivery with minimal disruption to members. You will be the key liaison between project teams and local operations staff.
• Stakeholder Collaboration: Work closely with our in‑house design and creative teams to translate their vision into practical, buildable projects. You will also collaborate with the general manager and city lead of each region to optimise space utilisation and with the Senior Director of Projects and Operations on product improvements.
• Budget & Supplier Management: Develop and manage project budgets, ensuring all costs are accounted for. You will also be responsible for negotiating with contractors and global suppliers to secure the best quality at the most efficient cost.
• Quality & Brand Guardian: Maintain rigorous quality control over all projects to ensure every refurbishment and upgrade consistently represents our brand identity and high standards.

About You

The ideal candidate is a proactive and highly organised professional with a strong background in project management and facilities operations. You should have a proven track record of delivering successful refurbishments and tenant improvement projects. Experience in a co‑working, hospitality, or commercial real estate environment is highly preferred.

Required Skills & Experience

• Demonstrable experience managing refurbishment and minor interior fit‑out projects from start to finish.
• Expertise in managing project schedules, budgets, and contractor relationships.
• A strong understanding of how physical space design impacts user experience.
• Exceptional communication and negotiation skills.
• Ability to solve complex problems and adapt to a fast‑paced environment.
• A meticulous eye for detail and a strong commitment to quality.

This role is for an Operational doer- someone who is not only a great planner but also loves being on the ground, making things happen, and seeing the direct positive impact on our members. If you are passionate about creating inspiring and functional workspaces, we encourage you to apply.

Travel will be required to ourGlobal locations.