Facilities Manager

City of Portsmouth College; Portsmouth; On-site; GBP 41,000 - 44,000; Full time

Job summary

A local educational institution in Portsmouth is seeking a Facilities Manager to lead the Estates team across multiple campuses. The ideal candidate will have significant experience in environmental management and excellent IT skills. This full-time position includes managing compliance with health and safety, overseeing financial operations, and leading a customer-focused team. An attractive benefits package includes competitive annual leave and professional development opportunities.

Benefits

32 days annual leave

Local Government Pension Scheme

Onsite discounts at College facilities

Qualifications

• Significant experience within environmental and energy management.
• Good understanding of financial systems & operations.
• Excellent IT skills including a good working knowledge of Microsoft packages.

Responsibilities

• Lead the Estates team to meet the Colleges objectives.
• Manage compliance with Health & Safety requirements.
• Oversee financial and procurement operations.

Skills

Financial systems understanding

Environmental management

IT skills

Education

Membership of a relevant professional body e.g., IWFM, IEMA

Tools

Microsoft Office

Financial software systems

Job description

Job Title: Facilities Manager

Location: Cross Campus (Highbury, Sixth Form, North Harbour, and Arundel)

Salary: £41,141.43 - £43,644.02 Full Time Equivalent per annum

Hours of work: 37 Hours per week, 52 Weeks per year, Full-Time, Permanent

About us

At City of Portsmouth College, we aspire to be the employer of choice in the Portsmouth area, with a progressive, supportive, and rewarding workplace culture and one that offers competitive benefits for its staff. By joining us, you will personally be part of the change we are driving and will play a pivotal role in supporting the growth and development of our brilliant students, turning them into future leaders and innovators. Everyone at the College is part of the bigger picture and together, each role makes an impact and in turn a difference to our students learning journey.

We have an unrivalled curriculum of courses on offer for students of all ages and stages covering A-levels, Apprenticeships, Vocational & Technical courses. We also offer Higher Education, Online learning and Community courses that appeal to the needs of the local community.

What we offer

• Annual Leave: 32 days total and closure for winter shutdown period in line with Hampshire County Council school holidays & statutory bank holidays
• Pension: Local Government Pension Scheme. Further information can be found at www.hants.gov.uk/hampshire-service/pensions/local-government
• Learning & Development: Programmes by The Community Adult Education Department
• Staff Development: Access to the College staff development programmes and CPD
• Onsite Discounts: City of Portsmouth College Hair Salon & 50% off at the City of Portsmouth College Sports Centre
• Online Discounts: Unidays, Student Beans, and Totum with a City of Portsmouth College email address
• Parking: Free car parking across all campus sites (apart from Arundel)
• Blue Light Card: providing several discounts for clothing, electrical goods, food and days out, even concert tickets!

About the role

The Facilities Manager shall lead the Estates team, including the Caretakers, Cleaners and skilled staff, and be responsible to the Head of states for ensuring the team is enabled to meet the Colleges objectives.

In addition, ensure the efficient and effective management of the College’s Facilities and Estates ensuring compliance with Health & Safety requirements and to provide a safe and clean environment.

To support the Director in efficient and effective management of sustainability policy

Key Responsibilities

• To lead and develop a professional customer focussed team.
• To have a good understanding of financial and procurement operations including
• Management of contractors.
• Lead the efforts to process all estates related purchase orders.
• Receipting all goods received and processing/checking consequential invoices.
• Analysing utilities bills and liaising with suppliers to address any anomalies.
• To have a good knowledge of financial year end procedures.
• To manage Estate Supervisors to ensure departmental budget expenditure is managed, monitored, and controlled in accordance with college financial policies and procedures.
• Leading the Estate Supervisors to provide general administrative support and management of any estates data bases and SharePoint data.
• Assist Head of Facilities with external bookings including liaising with external customers, all paperwork, co-ordination of services, raising invoices and completing information updates.
• To provide support to other College management as directed by the Head of Facilities.
• To support the Assistant Director of Estates with the delivery of the College’s Sustainability Strategy, leading on projects that will impact and reduce our environmental footprint.
• Work collaboratively with Stakeholders across the College to ensure optimum utilisation of space and Estates resources whilst minimising utility consumption.
• To promote sustainable environmental management practice across the four campuses, assisting with the development of an environmental management system.
• To identify opportunities to enhance positive environmental impacts across the college.
• Develop and deliver a waste minimisation program embedding principles of the circular economy within our models for resource usage.

To be successful in this role, below is what we would need from you

• Membership of a relevant professional body e.g., IWFM, IEMA
• Significant experience within environmental and energy management
• Equivalent job role dealing with financial, administrative, and environmental functions
• Good understanding of financial systems & operations
• Excellent IT skills including good working knowledge of Microsoft packages & financial software systems.

Diversity and Inclusion

Equality, Equity, Diversity, and Inclusion are central to the work of City of Portsmouth College. This underpins the vision of the College to transform lives through providing exceptional education and training.

The College’s commitment to Equality, Equity, Diversity, and Inclusion is reflected in the continued successful promotion of these strands through the curriculum, enrichment activities, and the range of direct and indirect student support services.

Pre-Employment Checks

The City of Portsmouth College is committed to safeguarding and promoting the welfare of children and young people in our college. All successful candidates will be subject to an enhanced Disclosure and Barring Service check and two references.

We reserve the right to close the job advert when we have had successful applications, and it may not run for the full duration of the advert. We do not accept CVs from agencies for these roles.