Facilities Manager

Health Matters (UK) Ltd; England; On-site; GBP 45,000 - 70,000; Full time

Job summary

A leading facilities management company in the UK is seeking an experienced Facilities Manager to oversee daily operations across multiple sites. Responsibilities include ensuring compliance with health and safety legislation, managing third-party service providers, and overseeing lease portfolio management. The ideal candidate will have relevant certifications, proven experience, and strong communication skills. Travel across UK sites may be required.

Qualifications

• Relevant certifications in health and safety management.
• Experience in facilities management in regulated industries.
• Proven track record in managing service contracts.

Responsibilities

• Oversee daily operations of all UK sites.
• Ensure compliance with health and safety legislation.
• Maintain an up-to-date lease register.

Skills

Facilities management

Health and safety compliance

Stakeholder management

Communication skills

Education

IOSH / NEBOSH certification

IWFM qualification or equivalent

Tools

CAFM systems

Job description

The primary purpose of this role is to oversee the day-to-day facilities management across multiple UK office locations, ensuring a safe, compliant, and well-maintained working environment. This role involves direct management of third-party service providers, responsibility for health and safety compliance, and active involvement in lease portfolio and property matters.

Responsibilities

• Oversee daily operations of all UK sites to ensure facilities are safe, secure, and fully functional.
• Coordinate and monitor service levels of third-party facilities management providers (cleaning, security, maintenance, etc.).
• Implement planned and reactive maintenance schedules.
• Manage budgets related to facilities and office operations.

Health & Safety Compliance

• Ensure compliance with all health and safety legislation and company policies across all locations.
• Conduct regular site audits and risk assessments.
• Maintain health and safety records and ensure appropriate staff training and awareness.
• Act as a key contact for incident and emergency response planning.

Lease & Property Portfolio Management

• Maintain an up-to-date lease register across all sites.
• Monitor lease renewal dates, break clauses, rent reviews, and dilapidation responsibilities.
• Act as the main liaison with property lawyers and external agents on lease negotiations and legal matters.
• Ensure alignment of property strategy with operational needs of the business.

Stakeholder & Supplier Management

• Serve as the primary point of contact for internal stakeholders on all facilities and property matters.
• Manage relationships with external suppliers, contractors, property agents, and legal advisors.
• Support site moves, office refurbishments, or space planning projects.

Qualifications

• IOSH / NEBOSH certification
• IWFM qualification or equivalent
• Experience with CAFM systems
• Background in property or legal liaison work

Experience / Skills

• Proven experience in a Facilities Manager role, ideally within a multi-site and regulated industry such as financial services or broking.
• Strong knowledge of health and safety regulations (IOSH or NEBOSH certification preferred).
• Experience managing third-party service providers and contractor performance.
• Solid understanding of lease agreements and property management.
• Excellent communication, negotiation, and stakeholder management skills.
• Ability to travel across UK sites as required.