Facilities Coordinator

First Call Contract Services, Ltd.; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A facilities management company is seeking a Facilities Coordinator to oversee maintenance for two warehouses in Tottenham and Bermondsey. This role involves managing external contractors, ensuring compliance with safety regulations, and handling supplies. The ideal candidate will have over three years of experience, fluent English skills, and familiarity with Google Workspace. The role offers a schedule from Monday to Friday with a competitive hourly rate.

Qualifications

• 3+ years of professional work experience, with 2+ years in facilities coordination.
• Fluent verbal and written English language skills.
• Experience in equipment maintenance.

Responsibilities

• Schedule and oversee routine maintenance for two warehouses.
• Act as the first point of contact for facility issues.
• Manage external contractors and review service level agreements.

Skills

Excellent time management

Communication skills

Fluent English

Proactive problem-solving

Ability to multitask

Tools

Google Workspace

Job description

Job Title: Facilities Coordinator

Location: Split-site: Tottenham / Bermondsey

Shift Pattern: Monday – Friday

Shift Time: 9:00 – 18:00

Salary: £17.50 per hour

Start Date: ASAP

What you’ll do

• Schedule and oversee routine maintenance for two warehouses, consisting of plumbing, electrical and HVAC systems.
• Act as the first point of contact for reporting and resolving facility issues and ensuring that urgent maintenance issues are resolved in a timely manner.
• Source, vet, and manage external contractors (cleaners, security, and landscapers). Review service level agreements (SLAs) to ensure quality and cost‑effectiveness.
• Ensure the two warehouses comply with local health, fire and safety regulations by completing all assigned actions and tasks in a timely and accurate manner. Keep safety records up-to-date and maintain first aid kits.
• Manage the stock of office supplies, kitchen essentials, and maintenance tools. Process invoices.
• Examine rooms and furnishings to determine whether they require repairs or renovations. Collaborate with stakeholders to select equipment that aligns with the company’s design and aesthetic standards.
• Support with day-to-day operational tasks and additional ad‑hoc job‑related tasks as assigned.

About You

• 3+ years of professional work experience; a minimum of 2 years of experience within a facilities coordination position, operations or office management role
• Excellent time management and communication skills
• Fluent verbal and written English language skills
• Familiarity in Google Workspace (formerly G Suite)
• Experience in building and equipment maintenance
• Ability to multitask and prioritize tasks effectively.
• Proactive problem‑solving skills and ability to work well under pressure when emergencies occur.