Facilities Coordinator

Integral UK LTD; Cardiff; On-site; GBP 60,000 - 80,000; Full time

Job summary

A facilities management company in Cardiff is seeking a Facilities Coordinator to oversee service delivery at various client sites. The role is customer-oriented, involving direct oversight of facilities management including compliance, service provision, and crisis planning. Candidates should have experience in facilities maintenance, strong interpersonal skills, and the ability to manage multiple tasks efficiently.

Benefits

Overtime x1.5 on weekdays and x2 on weekends

Company funded health cash plan

25 days holiday plus bank holidays

Auto-enrolment company pension scheme

Employee discounts with various brands

Learning and development programs

Qualifications

• Previous experience in a similar role.
• Understanding of UK health and safety requirements.
• Self-motivated and can work independently.
• Ability to prioritise tasks, work to deadlines with minimal supervision.

Responsibilities

• Responsible for delivery of hard and soft services.
• Ensures compliance with local legislative requirements.
• Acts as go-to person for all facilities activities.
• Supports emergency preparedness and crisis planning.

Skills

Knowledge within the Facilities Maintenance sector

Mechanical skills

Organisational skills

Interpersonal skills

Communication skills

Ability to multitask

Physical capability for manual labour

Proactive approach

Excellent admin skills

Job description

Overview

Facilities Coordinator - Cardiff CF10 3AQ - Full time role

We are currently recruiting for a Facilities Coordinator to join our public sector and work in a revolutionary way at client’s sites with a real focus on workplace and customer experience. In this forward-thinking role you will oversee total facilities management service delivery at the site in Cardiff. It's a customer‑orientated position and you will be responsible for supporting the Workplace Liaison Manager ensuring the company delivers its contractual obligations on time. The successful candidate will be required to work from the client’s site and will report directly into the Workplace Liaison Manager.

Salary will be reflective of background, skill set and experience.

Responsibilities

• Responsible for the delivery of all hard and soft services including support for cleaning, housekeeping, emergency call out, PPM, reactive repair as required on a site by site basis including the direction, supervision and oversight of subcontracted services
• Promotes high level of satisfaction among customer/end-users by anticipation and promptly responding to their service requirements
• Always assures prompt response by other team members and selected contractors to exceed customer expectations
• Gives direction on site to promote engagement and excellence in customer service and delivery
• Understanding of the critical systems on site including UPS, generator, fire alarm etc with an ability to provide facilities support to the client business
• Ensures compliance with local legislative requirements, Integral and client best practice, policies and procedures
• Acts as go-to person in relation to all facilities activities on sites ensuring potential roadblocks are identified and removed
• Supports emergency preparedness and crisis planning on a site by site basis
• Develops a close working relationship with all vendors under his/her control to ensure full understanding of the Client culture and inclusion in the team delivering a high-quality service
• Is the first point of contact relating to all building issues
• Ensures delivery of PPM in line with agreed timelines and monitors vendors to ensure service delivery in line with KPI/SLAs
• Monitors and ensures office housekeeping and cleanliness is delivered to highest quality level
• Communicates in an open, honest, transparent manner with the ability to tailor the message to specific audience and their needs
• Adds value in delivery and innovation
• Oversees delivery of Service Charged elements of property management on behalf of the client, where services are delivered by the Landlord

Essential Skills, experience and qualifications

• Knowledge within the Facilities Maintenance sector with some technical experience
• Previous experience in a similar role
• Understanding of UK health and safety requirements
• Mechanical, organisational, interpersonal and IT skills
• Ability to multitask and possess the physical capability to engage in manual labour
• Courteous and helpful approach with strong communication skills both verbal and written
• Ability to prioritise tasks, work to deadlines with minimal supervision
• Proactive approach to identifying and rectifying matters relating to the building
• Able to manage/support crisis situations
• Self-motivated and can work independently
• Excellent admin skills

Employee Benefits

• Overtime x1.5 on weekday and x2 on weekends + day in lieu on bank holidays
• Standby rate is £15 per day and £50 on bank holidays
• 25 days holiday plus bank holidays (pro rata into shifts for shift workers)
• Company funded health cash plan
• Ability to buy and sell holidays – buy 5 days & sell 2 days
• Life assurance
• Auto-enrolment company pension scheme
• Employee Assistance Program (EAP)
• Cycle to work scheme
• Purchase an electric vehicle via salary sacrifice
• Employee discounts with various brands
• Learning and development programs, training and career opportunities.

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you...

#JH