Facilities Assistant/Post Room Operative

Pertemps Leeds; Leeds; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading UK employment agency is looking for an office support specialist to ensure smooth operations at their Leeds office. The role involves processing mail, supporting legal staff, and maintaining office organization. Ideal candidates should have prior office experience, strong IT skills, and excellent communication abilities. This is a fast-paced, people-focused position that requires attention to detail and a proactive, helpful attitude.

Qualifications

• Previous office‑based experience required.
• Strong IT skills, including Microsoft Word, Excel and Outlook.
• Ability to manage multiple workloads simultaneously.

Responsibilities

• Process all incoming and outgoing mail.
• Support fee‑earners with tasks like photocopying and archiving.
• Assist with stationery orders and log maintenance requests.

Skills

Office-based experience

Strong IT skills

Ability to manage multiple workloads

Strong communication skills

Attention to detail

Job description

About the Role

Our Facilities Services team is essential to ensuring the smooth operation of our Leeds office.

Working closely with the Facilities Manager and wider team, you'll help maintain an efficient, well‑organised and supportive office environment.

This is a busy, hands‑on role providing vital support to lawyers, support staff and operational functions across the office.

Key Responsibilities

Post Room & Document Support

• Process all incoming and outgoing mail (internal and external).
• Handle post room requests from lawyers and support staff.
• Liaise with external postal and logistics providers.
• Print emails and large legal documents using specialist office equipment (training provided).

Administrative Support

• Support fee‑earners across multiple offices with tasks such as:
• Archiving
• Photocopying & scanning
• Bundle preparation & binding
• Submitting searches
• Post‑completion tasks

Facilities & Office Support

• Assist with stationery orders, stock checks and reordering.
• Log and follow up on maintenance requests.
• Support general office running: errands, health & safety tasks, and ad‑hoc duties.
• Ensure the office environment is tidy, safe and well organised.

Essential Skills & Experience

• Previous office‑based experience.
• Strong IT skills, including Microsoft Word, Excel and Outlook.
• Ability to manage multiple workloads simultaneously.
• Comfortable working in a fast‑paced environment.
• Excellent attention to detail and ability to meet deadlines.
• Strong communication skills with a positive, customer‑focused approach.

Personal Qualities

• Proactive, motivated and able to work on your own initiative.
• Flexible, helpful attitude with a willingness to support the wider team.
• Enjoys interacting with colleagues across all levels — this is a social, people‑focused role.
• A reliable team player who takes pride in maintaining high service standards.