Executive Search Coordinator (Float)

FY Recruitment; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A prominent executive search firm in Mayfair seeks an Executive Search Coordinator for a 12-month fixed-term contract. The role entails covering Project Coordinators, managing multiple projects, and maintaining relationships with clients. Ideal candidates should have experience in professional services and possess strong organizational and communication skills. This position offers hybrid working arrangements, encouraging diversity and professional growth.

Benefits

Hybrid working

Opportunities for skill development

Commitment to diversity and inclusion

Qualifications

• Recent experience as a Project Administrator or Project Coordinator in professional services.
• First-class written English with strong document production capabilities.
• Proven ability to build relationships with high-profile clients.

Responsibilities

• Provide flexible support to Project Coordinators.
• Manage and prioritize multiple projects.
• Produce and proofread client-facing documentation.

Skills

Organizational skills

Communication skills

Interpersonal abilities

Problem-solving skills

Education

University degree preferred

Tools

CRM systems

Job description

Executive Search Coordinator (Float) – Leading Executive Search Firm, Mayfair Contract: 12-month Fixed Term Location: Mayfair, London (Hybrid – 3 days in office)

About the Role An exceptional opportunity has arisen for a proactive Executive Search Coordinator to join a prestigious Executive Search firm’s global search division. This is a 12-month fixed-term contract role covering multiple Project Coordinators in a float capacity, supporting teams across various projects by covering sickness, holidays, and long-term absences.

You will be highly organised, adaptable, and able to manage competing priorities in a fast-paced environment. The role requires strong communication skills and the ability to build excellent relationships with clients and stakeholders. You will produce and proofread documentation, work extensively with CRM systems, and engage closely with project details to ensure smooth delivery.

Key Responsibilities:

• Provide flexible cover and support to Project Coordinators across multiple teams
• Manage and prioritise multiple projects simultaneously in a fast-moving environment
• Produce, edit, and proofread client-facing and internal documentation to the highest standard
• Liaise effectively with clients, stakeholders, and senior team members
• Use CRM systems to manage project data and client information accurately
• Anticipate needs, manage upwards, and stay one step ahead to support teams efficiently

What We’re Looking For

• Recent experience as a Project Administrator or Project Coordinator within a professional services environment ideally Executive Search or Management Consultancy
• Exceptional organisational skills with the ability to stay calm under pressure and adapt quickly
• First-class written English with strong document production and proofreading abilities
• Proven ability to build and maintain relationships with high-profile clients and stakeholders
• Experience working with CRM systems
• Strong problem-solving skills, business judgement, and interpersonal abilities
• A university degree from a respected institution is preferred but not essential

Why Join?

• Work for a leading executive search firm with a global presence
• Engage with a variety of projects, teams, and senior stakeholders
• Hybrid working;3 days in the office in Mayfair
• Join a company committed to diversity and inclusion, encouraging employees to bring their whole selves to work
• Opportunity to develop your skills and career within a high-performing professional services environment

Diversity & Inclusion

Our client is committed to fostering a diverse and inclusive workplace. They believe diversity drives innovation and welcome applicants from all backgrounds.

How to Apply:

If you meet the criteria and are ready for a challenging, fast-paced role, please apply now. Due to high application volumes, only shortlisted candidates will be contacted.