Executive Personal Assistant | Newlands

The Recruitment Council; Glasgow; On-site; GBP 30,000 - 45,000; Full time

Job summary

A high-performing professional environment is seeking an Executive PA to provide operational, administrative, and executive support. The role includes managing office operations, supporting senior leadership, and catering to high-net-worth clients' needs. Candidates should have over 15 years of experience, excellent communication skills, and proficiency in MS Office. A valid driver’s licence and discretion are paramount.

Qualifications

• Minimum 15 years’ experience in a professional environment.
• Fluency in English with excellent written and verbal communication skills.
• Valid driver’s licence and own vehicle.

Responsibilities

• Coordinate daily office operations and client services.
• Provide diary management and travel arrangements for senior management.
• Assist ultra-high-net-worth clients with various requests.

Skills

Organisational skills

Communication skills

MS Office

Excel

Job description

Join a high-performing professional environment as an Executive PA, providing seamless operational, administrative, and executive support.

This role offers a diverse mix of office management, personal assistance to senior leadership, and client service for high-net-worth individuals. It requires exceptional organisational skills, a professional demeanour, and the ability to operate with discretion and efficiency.

Key Responsibilities:

Office Administration:

• Coordinate and manage daily office operations.
• Oversee client parking arrangements, meeting venue preparation, and office supplies.
• Handle incoming calls, courier arrangements, and office equipment management.
• Liaise with and manage the office cleaner.

Family Office Services:

• Assist ultra-high-net-worth clients with ad hoc requests (e.g., visa/passport applications, insurance, medical aid, filing systems).
• Attend client locations for document signing.

Executive Support:

• Provide diary management for directors and senior management.
• Arrange travel itineraries, including flights and accommodation.
• Schedule monthly client meetings.
• Handle ad hoc personal requests (e.g., car servicing, restaurant bookings).

Client Administration:

• Prepare and prepopulate account-opening documentation.

Requirements:

• English as a first language with excellent written and verbal communication skills.
• Minimum 15 years’ experience in a professional environment.
• Strong MS Office and Excel skills.
• Valid driver’s licence and own vehicle.
• Clear credit and criminal record.
• Previous experience as a PA or administrator for senior management preferred.
• Ability to work under pressure with a proactive, positive attitude.