Executive Assistant to the Executive Director and Co-Chief Executive

National Theatre; City of Westminster; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading cultural institution in the UK is seeking a proactive Executive Assistant to support the Executive Director. The role involves managing complex diary scheduling, drafting correspondence, and coordinating travel arrangements. Ideal candidates will have experience in an executive-level environment, strong communication and interpersonal skills, and the ability to handle confidential information. This position offers the chance to work in a dynamic theatre environment and contribute to high-level projects.

Qualifications

• Experience in an assistant role within an Executive‑level environment.
• Exceptional skills in managing complex and strategic diaries.
• Proven ability to safeguard sensitive and confidential information.

Responsibilities

• Provide proactive, discreet, senior‑level support to the Executive Director.
• Manage complex diary and prioritise significant tasks.
• Draft correspondence, research notes, speeches, and briefings.

Skills

Experience in an assistant role

Exceptional written and administrative skills

Excellent communication skills

Interpersonal skills

Organisational skills

Experience in minuting and report drafting

Job description

This role supports Kate Varah, as Executive Assistant to the Executive Director and Co‑Chief Executive (EAED), providing proactive, discreet, senior‑level support within a busy office and theatre environment. The EAED will support Kate in delivering their role efficiently and effectively, focusing on significant and complex diary management to ensure smart and strategic prioritisation. They will source and/or draft correspondence, research notes, speeches and briefings as needed; develop, implement, and maintain systems as necessary; arrange local, national and international travel; co‑ordinate the sector‑wide leadership network that the NT provides administration support to; support a collaborative and values‑driven working atmosphere within a dynamic environment. As an engaged and diplomatic communicator, they would act as first point of contact for all matters relating to the ED, working in partnership with colleagues in the Directors' Office, Senior Leadership Team, and more widely across the organisation, as well as with artists and external parties. The EAED would be trusted to support or lead on projects as required, and act as an effective bridge for all relevant communications to ensure Executive awareness and involvement as necessary.

• Experience in an assistant role within an Executive‑level environment (corporate or charity sector)
• Exceptional written and administrative skills, with a focus on complex and strategic diary management
• Excellent communication (in all mediums), interpersonal, and organisational skills, including building and maintaining key relationships in a senior space
• Proven experience in safeguarding sensitive and confidential information accordingly, with a core understanding of prioritisation
• Experience in minuting and report drafting