Executive Assistant to the Chairman - Dubai

Bain and Gray; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global executive search firm seeks a seasoned Executive Assistant to support the Chairman in Dubai. This demanding role requires resilience, exceptional organisational and communication skills, and the flexibility to manage high-profile tasks. Candidates must have 8–15 years of experience in executive support, preferably within family offices or investment backgrounds. The position includes coordinating complex schedules and international travel while maintaining discretion. A competitive Dubai-based package is offered for those relocating.

Qualifications

• 8–15 years’ experience as an Executive Assistant or similar support role.
• Strong track record managing international calendars and high-level stakeholders.
• Background in family office or investment management is preferred.

Responsibilities

• Manage a complex calendar for board meetings and external engagements.
• Prepare briefing materials and presentations for the Chairman.
• Act as a gatekeeper for all professional communications.
• Coordinate international travel at short notice.
• Ensure confidentiality and discretion in all matters.

Skills

Organisational skills

Communication skills

Stakeholder management

Flexibility

Job description

Executive Assistant to the Chairman - Dubai

Reference:

VB7156

Location:

Out of London

Job Type:

Permanent

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Job Description

About the Role

This is a senior Executive Assistant role based full-time in Dubai, offering an exciting relocation opportunity for experienced UK and international candidates looking to take the next step in a truly global business environment.

Supporting the Chairman at board and C-suite level, this role suits a resilient, highly adaptable professional who thrives in fast-paced settings, brings exceptional flexibility, and is comfortable managing complex, high-profile responsibilities.

Why Dubai / Why This Role

• Work at the heart of a dynamic, international organisation from Dubai, one of the world’s leading business hubs.
• A rare opportunity for senior UK or international Executive Assistants to relocate to the UAEin a long-term, career-defining role.
• Exposure to board-level decision-making, global stakeholders, and high-value strategic initiatives.

What You’ll Be Doing

• Managing a complex, ever-changing calendar covering board meetings, delegations, internal reviews, and external engagements.
• Preparing high-quality briefing materials, board packs, presentations, and talking points.
• Acting as trusted gatekeeper for all professional communications.
• Liaising with C-suite leaders, board members, government officials, VVIP stakeholders, and strategic partners.
• Coordinating complex international business and personal travel in partnership with the Personal Assistant, often at short notice.
• Tracking actions, projects, and deadlines to ensure the Chairman is always fully briefed.
• Supporting strategic proposals, executive presentations, and high-level correspondence.
• Maintaining absolute discretion and confidentiality at all times.

What We’re Looking For

• A resilient, calm, and adaptable professional who performs well under pressure.
• Exceptional flexibility and availability, with the ability to respond to changing priorities and international time zones.
• Outstanding organisational, communication, and stakeholder-management skills.
• A polished, confident presence with senior leaders and government-level stakeholders.
• Willingness and enthusiasm to relocate to Dubai and be fully office-based.

Experience & Background

• 8–15 years’ experience as an Executive Assistant or Chief of Staff–style support to a Chairman or UHNWI.
• Strong track record managing international calendars, high-level stakeholders, and confidential matters.
• Experience coordinating international travel, board meetings, and high-profile engagements.
• Background in family office, investment, private equity, sovereign wealth fund, or similar environments is strongly preferred.
• Competitive Dubai-based package with tax-efficient earnings.
• Attractive opportunity for UK and international professionals relocating to the UAE.

📍 Location: Dubai, UAE
This role requires full on-site presence and a high degree of flexibility to support the Chairman.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.