Executive Assistant to the CEO

Bain and Gray; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment agency in London is seeking an Executive Assistant to support the CEO through a transformative phase. This office-based temporary role demands a proactive individual who thrives in dynamic environments, manages fast-paced priorities efficiently, and possesses exemplary organizational skills. You will coordinate meetings, handle sensitive information, and support the Senior Leadership Team as needed. Exceptional communication and discretion are crucial for this pivotal position.

Qualifications

• Experience supporting at C-suite level.
• Ability to thrive in high-paced environments.
• Confidence in communication and judgement.

Responsibilities

• Provide seamless 1:1 support to the CEO.
• Manage an ever-changing diary with competing priorities.
• Coordinate meetings and materials.

Skills

Proactive support

Strong communication

Judgment and discretion

Organizational skills

Solutions-focused

Ability to handle shifting priorities

Job description

Our client has recently undergone a major transformation and is entering an exciting new chapter of growth. Although a FTSE-listed organisation, they operate with a true start-up mentality – fast-moving, ambitious, dynamic, and constantly evolving. The culture is down-to-earth, collaborative, and driven, with a team that thrives in a high-pace environment.

The CEO is at the forefront of this transformation and is looking for a stand-out Executive Assistant who can keep up with the energy and intensity of the business. This is a role for someone who excels in fast-paced environments, brings structure and clarity, and operates with exceptional foresight and professionalism.

Due to the immediate need this is a temporary role with so much opportunity.

In this newly shaped environment, you will play a pivotal part in supporting the CEO 1:1, while offering light-touch, ad hoc support to the wider Senior Leadership Team when required.

What You Will Do

• Provide seamless 1:1 support to the CEO, ensuring they are fully prepared, informed, and operating efficiently
• Manage an ever-changing, fast-paced diary with competing priorities
• Act as a strategic partner – anticipating needs, handling sensitive information, and adding structure where needed
• Coordinate meetings, agendas, briefing materials, and follow-up actions
• Organise and coordinate companywide events and conferences
• Manage inbox flow, prioritising communications and ensuring clarity
• Support the CEO’s travel, logistics, and schedule, often at pace
• Offer occasional ad hoc support to the SLT during key projects or busy periods

Who We’re Looking For

• A highly capable, proactive Executive Assistant with experience supporting at C-suite level
• Someone who thrives in high-paced, constantly evolving environments
• A confident communicator with strong judgement, discretion, and the ability to push back appropriately
• Highly organised, solutions-focused, and always one step ahead
• Calm, credible, and able to handle shifting priorities with ease
• Please note this role is office based

This is an exceptional opportunity to partner closely with a high-impact CEO during a pivotal stage of the company’s growth.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.