Executive Assistant to the CEO

Health Emergency Lifeline Programs (HELP); Birmingham; Hybrid; GBP 32,000 - 39,000; Full time

Job summary

A nonprofit organization is actively seeking an experienced Executive Assistant to provide high-level administrative support to the CEO. This hybrid role involves managing the CEO's diary, preparing reports, and supporting strategic projects while ensuring clear communication with stakeholders. The ideal candidate will possess strong organizational skills and experience at a senior level. This position offers flexibility, ethical benefits, and professional development opportunities.

Benefits

Flexible working hours

Ethical pension scheme

Health cashback scheme

Employee Assistance Programme

25 days annual leave

Death in service benefit

Climate perks

Animal companion compassionate leave

Qualifications

• Proven experience supporting the CEO or Director level.
• Experience in a not-for-profit or mission-driven organisation is desirable.

Responsibilities

• Manage the CEO's diary, travel arrangements, and correspondence.
• Prepare reports, presentations, and briefing materials.
• Provide administrative support for Board and committee meetings.
• Support the CEO with strategic projects as required.
• Handle confidential information professionally.

Skills

Strong organisational and time management skills

Excellent written and verbal communication abilities

Competence in Microsoft 365

Ability to manage multiple priorities under pressure

Proactive and adaptable approach

Job description

Location: Hybrid

Salary: £32,597 - £38,220 (depending on experience)

Contract: Permanent, Full-time (37.5 hours per week, flexible working considered)

Be part of The Vegan Societys journey as we begin delivering our new three-year strategic plan and create meaningful change.

We are seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer. This role is central to ensuring the CEOs time and priorities are managed effectively and that communication with internal and external stakeholders is clear and timely.

Key Responsibilities

• Manage the CEOs diary, travel arrangements, and correspondence.
• Prepare reports, presentations, and briefing materials for meetings, events, and other public engagement activities.
• Provide administrative and minute-taking support for Board and committee meetings.
• Support the CEO with strategic projects as required.
• Handle confidential information with discretion and professionalism.

Essential Skills And Experience

• Proven experience supporting the CEO or Director level.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities under pressure.
• Competence in Microsoft 365 and familiarity with online meeting/event platforms.
• Professional, proactive, and adaptable approach.

Desirable

• Experience in a not-for-profit or mission-driven organisation and knowledge of governance frameworks.

Benefits

• Flexible working hours.
• Ethical pension scheme (57% employer contribution).
• Health cashback scheme & Employee Assistance Programme.
• 25 days' annual leave, 8 bank holidays, and Christmas closure days.
• Death in service benefit.
• Climate perks (additional paid time off for sustainable travel).
• Animal companion compassionate leave.

How To Apply

If you are interested, please send your CV along with a personal statement (no longer than two sides of A4) demonstrating how you meet the essential criteria outlined in the person specification.

Closing date for applications: Friday 30th January 2026.

Interviews will be held: Wednesday 11th/Thursday 12th February 2026.

Apply now and help shape the future of The Vegan Society.