Executive Assistant To Managing Director

Cooper Lomaz Recruitment Ltd; Norwich; On-site; GBP 30,000 - 40,000; Full time

Job summary

A recruitment agency in Norwich seeks an Executive Assistant to the Managing Director and Senior Leadership Team. The role involves managing schedules and communications, preparing reports, and facilitating cross-departmental coordination. Ideal candidates will have proven executive assistance experience, strong organisational and communication skills, and proficiency in Microsoft Office.

Qualifications

• Proven executive assistance experience, especially with leadership teams.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage the MD's/Directors' calendars and travel arrangements.
• Prepare reports, memos, and documents as needed.
• Capture minutes and follow up on action items from meetings.

Skills

Communication

Organisational skills

Problem-solving

Microsoft Office Suite

Education

Bachelor's degree in business administration or related field

Job description

Overview

As the Executive Assistant to the Managing Director (MD) or Senior Leadership Team (SLT), you will play a vital role in ensuring business goals are met efficiently. You will be the primary point of contact for the MD/SLT, providing tailored support and managing their schedules, communications, and administrative tasks.

Key Responsibilities

• Manage the MD's/Directors' calendars, scheduling meetings and travel arrangements.
• Screen correspondence and prioritise communications.
• Prepare reports, memos, and documents as needed.
• Coordinate special projects and board meetings, ensuring deadlines are met.
• Capture minutes and follow up on action items from meetings.
• Represent the MD/SLT in meetings when necessary.
• Maintain confidentiality and handle sensitive information professionally.
• Facilitate cross-departmental coordination and support business objectives.

Person Specification

• Qualifications: Bachelor\'s degree in business administration or related field (desirable).
• Experience: Proven executive assistance experience, especially with leadership teams.
• Skills: Proficient in Microsoft Office Suite; excellent communication, organisational, and problem-solving skills.
• Attributes: Proactive, resourceful, and able to work under pressure with high attention to detail