Executive Assistant To Managing Director

Cooper Lomaz; Norwich; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment firm in Norwich is seeking an experienced Executive Assistant to support the Managing Director and Senior Leadership Team. You will manage schedules, prepare reports, and facilitate communication across departments. Ideal candidates will have a relevant degree and proven experience in executive assistance, as well as strong organisational and communication skills. This role is critical in ensuring business goals are met efficiently.

Qualifications

• Proven executive assistance experience, especially with leadership teams.
• Ability to manage calendars and prioritize communications.
• Resourceful and able to work under pressure with high attention to detail.

Responsibilities

• Manage the MD's/Directors' calendars and schedule meetings.
• Prepare reports and documents as needed.
• Facilitate coordination and support business objectives.

Skills

Proficient in Microsoft Office Suite

Excellent communication skills

Organisational skills

Problem-solving skills

Education

Bachelor's degree in business administration or related field

Job description

Overview

As the Executive Assistant to the Managing Director (MD) or Senior Leadership Team (SLT), you will play a vital role in ensuring business goals are met efficiently. You will be the primary point of contact for the MD/SLT, providing tailored support and managing their schedules, communications, and administrative tasks.

Responsibilities

• Manage the MD's/Directors' calendars, scheduling meetings and travel arrangements.
• Screen correspondence and prioritise communications.
• Prepare reports, memos, and documents as needed.
• Coordinate special projects and board meetings, ensuring deadlines are met.
• Capture minutes and follow up on action items from meetings.
• Represent the MD/SLT in meetings when necessary.
• Maintain confidentiality and handle sensitive information professionally.
• Facilitate cross-departmental coordination and support business objectives.

Person Specification

• Qualifications: Bachelor\'s degree in business administration or related field (desirable).
• Experience: Proven executive assistance experience, especially with leadership teams.
• Skills: Proficient in Microsoft Office Suite; excellent communication, organisational, and problem-solving skills.
• Attributes: Proactive, resourceful, and able to work under pressure with high attention to detail.