Executive Assistant to Founders

StudioXAG; City Of London; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

A creative studio in London is seeking an Executive Assistant to support senior leaders. The ideal candidate will have extensive experience in diary management and communication. This full-time role offers a hybrid working model, competitive salary of £45,000-£55,000, and various benefits including a bonus scheme and flexible working conditions.

Benefits

Annual salary of £45,000-£55,000

Gross profit-related annual bonus scheme

Workplace pension

22 days holiday plus additional leave

Flexible working available

Qualifications

• 5–8 years’ experience in an Executive Assistant or Personal Assistant role.
• Strong background in diary and inbox management.
• Excellent communication and writing skills.

Responsibilities

• Manage and prioritise complex diaries for senior leaders.
• Coordinate internal and external meetings; capture key actions.
• Support preparation for client meetings and presentations.

Skills

Diary management

Communication

Organizational skills

Proactive problem-solving

Time management

Tools

Google Workspace

LinkedIn

Job description

StudioXAG creates bold spaces that tell big stories

We are a B Corp-certified creative studio in London that believe in business as a force for good.

We create exciting experiences for some of the world's best-known brands, telling stories that touch every corner of the globe. Luckily for us, we have a diverse team of conceptual thinkers, creative dreamers and inquisitive makers that help this happen.

They’re our core. They make us tick, inspire us and push us to be better.

Now we want to hear from you.

The Role:

StudioXAG is looking for a confident, proactive and highly organised Executive Assistant / Personal Assistant to provide dedicated support to Gemma (Co-Founder & Creative Director), Xavier (Co-Founder & Managing Director) and Lucy (Senior Director of Creative Operations).

This is a pivotal, full-time role at the heart of the business; balancing classic EA responsibilities such as diary management, prioritisation and client meeting coordination, with wider PA support across personal and professional admin.

You’ll help our senior team stay focused, prepared, and connected; ensuring their time and attention are spent where it matters most.

Who exactly are we looking for?

We’re looking for an experienced EA/PA who thrives in a fast-moving creative environment and has previously supported founders or senior leaders in small but ambitious businesses.

You’ll be calm under pressure, excellent at prioritising, and comfortable with a mix of strategic support and hands‑on organisation.

Ideal Experience:

• 5–8 years’ experience in an EA or PA role, ideally supporting founders or directors in a small to mid‑sized creative business
• Strong background in diary and inbox management, including prioritisation and gatekeeping
• Excellent communication and writing skills; confident drafting emails and client correspondence
• Highly organised and detail‑oriented, with strong time management and follow‑up discipline
• Experienced with Google Workspace and LinkedIn; confident handling online posting and scheduling
• Discreet, proactive and solutions‑focused
• Comfortable handling both professional and occasional personal support tasks
• Experience arranging complex travel and logistics (UK and international)

Skills & Responsibilities:

Executive Support

• Manage and prioritise complex diaries for Gemma, Xavier and Lucy (Founders & Senior Director)
• Coordinate internal and external meetings; prepare agendas and capture key actions
• Proactively manage inboxes; flagging, drafting and responding to important messages
• Support preparation for client meetings and presentations
• Take accurate notes and ensure follow‑up actions are completed
• Liaise with internal teams to ensure senior leaders have the right information and resources at the right time

Administrative & Organisational

• Handle travel bookings, accommodation and itineraries for work and occasional personal tripsManage expenses and track receipts for senior leaders
• Provide light administrative support (document filing, scheduling, correspondence)
• Support Gemma and Xavier with content scheduling, including managing LinkedIn posts and responses

Personal Assistance

• Support ad‑hoc personal admin for Gemma and Xavier, such as travel, home logistics, and occasional family or property arrangements
• Oversee the day‑to‑day management of our holiday let, including handling guest enquiries, maintaining our property listing, and (potentially) managing the property’s Instagram presence
• Handle confidential information with absolute discretion

Location:

We currently work a hybrid model; 3 days a week from our East London studio in E10 and 2 flexible days. Our normal working hours are 9am - 6pm but flexible working hours and days are available.

Some of our Benefits:

• Annual Salary of £45,000-£55,000 depending on experience
• Gross profit‑related annual bonus scheme
• Workplace pension
• 22 days holiday + 3 days off for Xmas Closure + a day off for your birthday + bank holidays
• 0.5 paid days off per month to get inspired
• International research budgets and trips
• All‑you‑can‑eat YCN creative professional learning membership
• Spill mental health support
• Flexible and remote working available

Belonging and Inclusivity at StudioXAG:

StudioXAG is a business that strives for equality for all its people. Known for our storytelling, our different perspectives make us more creative than ever.

No matter who you are, you are welcome at StudioXAG.