Executive Assistant to Co-founder/CEO, CFO & CM)

Bloom & Wild; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading gifting company in London is seeking an experienced Executive Assistant to support the CEO and other executives. You'll manage calendars, prioritize communications, and prepare meeting materials. The ideal candidate has 4-6 years of experience in a fast-paced environment and excels in problem-solving and collaboration. This role is based in the London office with flexible working options.

Benefits

Flexible working from abroad

25 days holiday + your birthday

1 Volunteering day each year

Enhanced family leave

Discounts on products

Equity options from day 1

Qualifications

• 4-6 years experience in an assistant-based role.
• Attention to detail, methodical and precise.
• Excellent written skills to respond to various stakeholders.

Responsibilities

• Manage calendars and optimize executives' time.
• Filter and prioritize incoming communications.
• Schedule meetings and prepare materials.

Skills

Organisational skills

Problem-solving

Written communication

Collaboration

Microsoft Office

G-Suite

Job description

Hi, we’re Bloom & Wild. We don’t just send flowers. We help our customers to care wildly. Caring wildly is celebrating the little things we all do for each other every day. Not just the big occasions. It’s being there for the highs. Stepping up for the lows.

We care wildly about people and our planet. Which is why we’re so proud to be a certified B Corp™ – committed to making long-term positive change for our community, and the world around us.

Founded in 2013, our mission back then was to make sending and receiving flowers the joy that it should be, by harnessing technology, brand and letterbox delivery. We announced £75 million Series D funding in 2021 and that same year acquired bloomon in The Netherlands, and Bergamotte in France. Together, we’ve fulfilled and delivered over 20 million orders (and counting!), making us the largest direct to consumer flower business in Europe.

Now home to a family of 3 beautiful brands, we’re driven by our vision to create the destination for making life a little more thoughtful and beautiful. And we won't stop at flowers and plants. Starting with the Bloom & Wild brand, we're expanding our gifting offering to other categories like cakes, candles and cocktails. This is all part of our ambition to build Europe's #1 direct to consumer gifting destination.

People Team at Bloom & Wild

The Executive Assistant Team sits within our People organisation, and reports directly into the VP of People with dotted lines to the CEO & Chief People officer. The overall Bloom & Wild team is now over 350 people across 3 countries.

The focus of our EA team is to partner with the Exec and VP Team to be the best leaders they can for our business. Using our organisational, logistical and problem solving skills, we aim to bring fresh perspectives to current processes so that the Executives can better utilise their time and resources. We keep on top of all admin tasks around diary and inbox management, and have autonomy in doing so.

The person in this role will support Aron Gelbard (our CEO & Co-Founder), Charlotte Langley (our CMO) and Dominique Highfield (our CFO).

This role is expected to be based in our Vauxhall, London office for three days per week to be an in person support for our team. This will include supporting any team meetings, events, offsites, and meeting and greeting external visitors for the Execs you support.

Core Responsibilities:

• Be the ultimate guardian of your Exec’s calendars, proactively managing, optimising, and protecting their time to ensure focus on the highest impact priorities.
• Serve as a smart, diplomatic filter and triage point for incoming communications, exercising high judgment to prioritise, action, or draft responses.
• Schedule internal and external meetings as required - determine attendees and invite them, prepare/distribute agendas in advance, prepare briefings for guest speakers and attendees, VC and dial in details setup; book suitable venues and arrange for equipment/catering as necessary.
• Own the organisation and successful execution of key leadership and functional team meetings; driving agendas, preparing high-quality materials, and managing logistics.
• Travel bookings and planning, including budget tracking where needed. Own the connection experience for team offsites and major events, from imaginative concept and venue selection to on-the-day delivery and budget management.
• Schedule all necessary Board meetings (and any prep meetings ahead of time) and ensure the Board are kept up to date on timings and logistics. Design and deliver visually polished and professional presentation materials (decks, reports, communications) for internal and external audiences.
• Identify, champion, and implement innovative solutions and tooling to generate efficiencies in your workflows and functional areas.
• Systematically support internal communication rhythms and initiatives, ensuring team content is engaging, high-quality, and reflective of our culture and strategy. (e.g. organisation of content for team stand ups and Monthly Meetings)

You’ll love this role if you…

• 4-6 years experience in an assistant based role, likely gained in a fast paced, high growth, start up environment
• You care about the detail - you’re methodical and precise and take a thoughtful approach to planning and prioritising your work
• Excellent written skills, able to respond accurately and appropriately to a range of stakeholders
• You are a creative thinker, with the ability to problem solve and come up with new ideas
• You have collaborative style that enables you to work with a range of different people and teams and allows for open and inclusive discussion
• High level of integrity
• You're a solid team player who truly believes in the value of diverse and inclusive teams
• You’re enthusiastic, passionate and keen to deliver impactful results
• Intellectually curious and excited about problem-solving with others
• Proactive project manager - you take responsibility and initiative to get things done, are willing to roll up your sleeves get stuck in
• Comprehensive understanding of Microsoft Office and G-Suite
• Are innovative & deeply interested in the changing tech landscape, and attuned to how AI can be embraced thoughtfully for driving efficiencies and better experiences for the exec you work closely with.

Nice to have

• Ideally experience of supporting CEO or Founder
• Experience in process and project management

These are some of the skills and experience we think will enable success in this role, but please don’t worry if you are missing some of these. We’re committed to building a team made up of different strengths, skills and experiences, so if you’re excited about our values, passionate about what you do and would like to join us in doing things more thoughtfully, we’d love to hear from you.

Belonging @ Bloom & Wild

We know that we learn through our differences, and building a diverse team has always been central to creating the best experience for our customers. We value all backgrounds, perspectives, ideas and experiences, and encourage everyone to share their opinions openly within our caring and inclusive team. Our champions community actively advances our culture of inclusion and belonging, which is organised around 8 pillars of diversity. These cross-business networks offer additional opportunities for connection, education, support and celebration, and ensure that inclusivity continues to be embedded in our ways of working.

Our ways of working

We really believe in the power of connection. For us that looks different depending on the team you work in. Some of our teams work together in person every day, whereas others may connect in person every quarter. We also believe in flexibility that supports you, the work you do, and your team. How much you work from home and from our office depends on a balance of those needs, and you’ll agree this with your manager.

Whether it’s through a shared project, a learning and development opportunity, or an afterwork social - we trust our teams to make the right decisions (for them and us) about where and how they work each day.

We’re big on collaboration, empathy, knowledge sharing and growth, and our values drive our priorities every day:

Lead change for good: we have the guts to try new things and step up to do what matters most

Think deeply, act swiftly : we make sure there’s thoughtful rationale behind our approach and always act swiftly to implement ideas

Care wildly: we pour care and creativity into everything we do and pay attention to the things that make a difference

Stay open, be curious: we’re open about what we’re doing and why, and we welcome challenges from each other

Work that works for you

To Care Wildly for our customers, firstly we care wildly for our teams. We work hard to craft a culture of thoughtfulness and care, where there is a strong sense of inclusion and belonging, enabling all of our people to thrive and be successful each day.

Our perks and benefits include:

⏰ Flexible working & work from abroad

25 days holiday + your birthday + flexible bank holidays, & option to buy additional holiday each year

1 Volunteering day each year

Enhanced family leave and a workplace nursery scheme

A flexible training framework for every stage of your career

Irresistible discounts on our products, blooms & subscriptions!

Share in our success with a choice to take equity options from day 1

For more information on our perks & bens, please see www.bloomandwild.com/careers

Getting hired

We know that job searching can be daunting, and we want to do everything we can to ensure that your experience with us is a good one. Interviewing is a 2-way process, and we’re keen to answer all of the questions you have, so that you can be sure (and excited!) that we’re the right move for you. If your application is successful, you can expect to have a quick 30 minute chat with Billy (Senior TA Manager) to run through your experience, motivations and the role in more detail. Following this you will have a first interview with Charlie Ellis (Senior People Experience Manager), a Task Round and then a Final Interview. We believe in leading change for good, so if there’s anything that we can do to help you flourish throughout your application process with us, or if you have any feedback, please share this with us anonymously here so we can use this to improve your experience.